July 23, 2012 Work Session
1. STREET LIGHTS 7:00 – 7:45
a. Street light designs are included for review. As we discussed at last week’s council meeting it would be beneficial to narrow down the design options to a few styles that the council likes. The planning commission has been invited to the work session and has also been given the same design options to review.
2. WEST ARM EAST/WEST ARM DRIVE DRAINAGE 7:45 – 8:00
a. Staff was contacted by the West Arm Drive Townhome Association regarding the catch basins where West Arm East and West Arm Drive meet (see included plan and photos). The catch basins are joined by a connecting pipe and then the storm water is carried north until it reaches the manhole where it then turns east and outlets into a french drain, which the townhome association has been cleaning out at their own expense (unknown at this time). Currently the city is responsible for approximately 24% of the runoff into the catch basins, while the townhome association is responsible for approximately 76%. The townhome association is looking at possibly installing a new catch basin with a deeper sump to catch and retain more of the sediment that flows into the system before reaching the french drain and is asking if the city would like to participate in a joint project of some kind.
Staff has discussed two options for proceeding with this matter. The first options would be to simply reimburse the townhome association for 24% of the cost of cleaning out the french drain. The second option would be to pay for 24% of the cost of installing a new catch basin system that would meet the objectives of the townhome association (estimated cost is $8932 [24% = $2,143] for the entire system). Keep in mind that even with a new catch basin system there would still be costs for cleaning that system out. The only advantage would be that it would be easier, and most likely a little less expensive, to clean out the catch basin as opposed to the french drain.
3. LANDSCAPING REQUEST 8:00 – 8:15
a. Shoreline Place Townhome Association has requested the city to look at making some landscaping improvements to the public right-of-way area on the southwest corner of the Shoreline Place and Del Otero Avenue intersection (see included photos). The association asserts that the degradation of the grass is in part due to residents of the Mist using the area for their pets. Staff wanted to get feedback from the council prior to spending any resources on this issue or authorizing any landscaping plans to be done.
4. BUDGET INTRODUCTION 8:15 – 8:45
a. Staff met this week to discuss the 2013 budget and go through each department line item by line item. We are still working on getting the numbers calculated and waiting on some of the larger expenditure figures so the draft budget is not included with this packet, although it will be sent out to the council on Monday with the numbers that are available at that time.
5. CERTIFIED AUTO LANDSCAPE PLAN 8:45 – 9:00
a. At their last meeting the planning commission approved the landscaping plan proposed by Norling’s and recommended its approval to the council. The plan is included for your review.
6. INFORMATIONAL DOCUMENTS
a. Channel 8 & 20 Schedules
b. Police Report
7. MISCELLANEOUS
a. Street light designs are included for review. As we discussed at last week’s council meeting it would be beneficial to narrow down the design options to a few styles that the council likes. The planning commission has been invited to the work session and has also been given the same design options to review.
2. WEST ARM EAST/WEST ARM DRIVE DRAINAGE 7:45 – 8:00
a. Staff was contacted by the West Arm Drive Townhome Association regarding the catch basins where West Arm East and West Arm Drive meet (see included plan and photos). The catch basins are joined by a connecting pipe and then the storm water is carried north until it reaches the manhole where it then turns east and outlets into a french drain, which the townhome association has been cleaning out at their own expense (unknown at this time). Currently the city is responsible for approximately 24% of the runoff into the catch basins, while the townhome association is responsible for approximately 76%. The townhome association is looking at possibly installing a new catch basin with a deeper sump to catch and retain more of the sediment that flows into the system before reaching the french drain and is asking if the city would like to participate in a joint project of some kind.
Staff has discussed two options for proceeding with this matter. The first options would be to simply reimburse the townhome association for 24% of the cost of cleaning out the french drain. The second option would be to pay for 24% of the cost of installing a new catch basin system that would meet the objectives of the townhome association (estimated cost is $8932 [24% = $2,143] for the entire system). Keep in mind that even with a new catch basin system there would still be costs for cleaning that system out. The only advantage would be that it would be easier, and most likely a little less expensive, to clean out the catch basin as opposed to the french drain.
3. LANDSCAPING REQUEST 8:00 – 8:15
a. Shoreline Place Townhome Association has requested the city to look at making some landscaping improvements to the public right-of-way area on the southwest corner of the Shoreline Place and Del Otero Avenue intersection (see included photos). The association asserts that the degradation of the grass is in part due to residents of the Mist using the area for their pets. Staff wanted to get feedback from the council prior to spending any resources on this issue or authorizing any landscaping plans to be done.
4. BUDGET INTRODUCTION 8:15 – 8:45
a. Staff met this week to discuss the 2013 budget and go through each department line item by line item. We are still working on getting the numbers calculated and waiting on some of the larger expenditure figures so the draft budget is not included with this packet, although it will be sent out to the council on Monday with the numbers that are available at that time.
5. CERTIFIED AUTO LANDSCAPE PLAN 8:45 – 9:00
a. At their last meeting the planning commission approved the landscaping plan proposed by Norling’s and recommended its approval to the council. The plan is included for your review.
6. INFORMATIONAL DOCUMENTS
a. Channel 8 & 20 Schedules
b. Police Report
7. MISCELLANEOUS