April 16, 2018 Council Minutes
CITY OF SPRING PARK
CITY COUNCIL MINUTES
APRIL 16, 2018 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:03 p.m.
Council Members Present: Jerome P. Rockvam, Mayor; Pamela Horton; Gary Hughes, Catherine Kane Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Al Brixius, City Planner; Nancy Jensen Beck, City Attorney; and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE – Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
Council Member Hughes asked for Item #4b to be removed from the agenda.
M/Hughes, S/Kane Palen to adopt the meeting agenda as amended.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
a. Regular City Council Meeting Minutes from April 2, 2018
b. PaddleTap Port of Call Requests
c. Resolution 18-10: Naming May 23rd Lord Fletcher’s Day in Spring Park
RESOLUTION NO. 18-10
RESOLUTION RECOGNIZING WEDNESDAY, MAY 23, 2018 AS
“LORD FLETCHER’S DAY” IN THE CITY OF SPRING PARK
This resolution appears as Resolution No. 18-10.
M/Pavot, S/Horton to adopt the Consent Agenda as amended.
Motion carried 5-0.
5. PUBLIC FORUM – None.
6. PRESENTATIONS & GUEST SPEAKERS – None.
7. PUBLIC HEARINGS – None.
8. PETITIONS, REQUESTS, & APPLICATIONS
a. Glisten Detailing Grand Opening Special Event Application – City Administrator Tolsma provided a summary of the special event application and of the proposed conditions of approval.
James Coffman, owner of Glisten Detailing, was available for questions.
City Administrator Tolsma requested clarification on the number of vehicles attending as guests versus the number of vehicles that are going to be displayed as show cars.
Mr. Coffman responded that there will be approximately 25-30 display vehicles and the rest of the parking will be available for guests of the open house and car show.
M/Pavot, S/Horton to approve the Special Event Application No. 18-03 SPEV for Glitsen Detailing Grand Opening, pursuant to the final conditions presented as part of memo for Item #8a.
Motion carried 5-0.
b. Lord Fletcher’s Restaurant 50th Anniversary Special Event Application
Mayor Rockvam read Resolution No. 18-10 that was approved as part of tonight’s consent agenda, celebrating the 50th anniversary of Lord Fletcher’s and naming May 23, 2018 as “Lord Fletcher’s Day” in Spring Park.
City Administrator Tolsma provided a summary of the special event application and of the proposed conditions of approval.
The City Council congratulated Lord Fletcher’s Old Lake Lodge on 50 years of service.
M/Horton, S/Pavot to approve the Special Event Application No. 18-04 SPEV for Lord Fletcher’s 50th Anniversary Celebration, pursuant to the final conditions presented as part of memo for Item #8b.
Motion carried 5-0.
c. Back Channel Brewery Patio Expansion (Resolution 18-08)
M/Kane Palen, S/Pavot that the following resolution be adopted and that it be made part of these minutes:
RESOLUTION NO. 18-08
RESOLUTION APPROVING A CONDITIONAL USE PERMIT AND VARIANCE TO ALLOW AN EXPANISON ON THE OUTDOOR DRINKING AND DINING AREA IN EXCESS OF 30% OF THE INDOOR CUSTOMER AREA FOR BACK CHANNEL BREWERY AND TAPROOM LOCATED AT 4787 SHORELINE DRIVE
WITHIN THE CITY OF SPRING PARK
Motion carried 5-0. This resolution appears as Resolution No. 18-08.
d. Back Channel Brewery Farmers/Artisan Market (Resolution 18-09)
M/Horton, S/Hughes that the following resolution be adopted and that it be made part of these minutes:
RESOLUTION NO. 18-09
RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR OUTDOOR SALLES DISPLAY TO OPERATE A FARMERS AND ARTISAN MARKET FOR BACK CHANNEL BREWERY AND TAPROOM LOCATED AT 4787 SHORELINE DRIVE
WITHIN THE CITY OF SPRING PARK
Motion carried 5-0. This resolution appears as Resolution No. 18-09.
9. ORDINANCES & RESOLUTIONS – None.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council – Mayor Rockvam requested Council feedback regarding the question asked by a resident at a recent open forum about the idea of videotaping Council work sessions.
Council Member Kane Palen asked what meeting information is posted on the City’s website.
City Administrator Tolsma responded that all agenda information is available online and at City Hall. He also stated that all work sessions and meetings are open to the public.
Council Member Kane Palen asked staff if any other requests had been made by residents to videotape work sessions.
City Administrator Tolsma responded no.
Mayor Rockvam added that work sessions are a very loose format and he does allow residents to ask questions and make comments during work sessions.
Council Member Kane Palen stated since this issue is being discussed now during a videotaped meeting, the Council will be able to see how many people are watching the meetings and deciding to contact council members or staff to let us know that they want work sessions videotaped.
b. City Staff
i. 2018 Mowing Proposals – City Administrator Tolsma gave an overview of the four proposals that were received for mowing services in 2018. He stated that the Council has directed staff to select the vendor to contract with and report back to the Council.
City Administrator Tolsma discussed the recent meeting with the City’s snow removal contractor about the record snowfall that has recently hit the metro area. He stated that the plan for managing the 20 inches of snow from the past weekend was to ensure that all roads, bus stops, and the northern side of the sidewalks are plowed and accessible. He added that the expected sun and increasing temperatures will help melt much of the snow.
City Administrator Tolsma stated that another big priority is making sure the catch basins are open due to the major melting that will be occurring in the next week.
c. Contract Staff – None.
11. NEW BUSINESS & COMMUNICATIONS – None.
12. CLAIMS FOR PAYMENT
a. April 16, 2018 Claims
M/Horton, S/Hughes to approve all claims for payment.
Motion carried 5-0.
13. UPCOMING MEETINGS & TRAINING
a. April 18 – Open Book Meeting – 6:00 PM
b. April 25 – LMCD 6:00 PM
c. May 7 – City Council Regular Meeting – 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY)
a. March PeopleService Report
b. Mound Fire Department Press Release
15. ADJOURNMENT
M/Hughes, S/Pavot to adjourn the City Council Meeting at 7:40 p.m.
Motion carried 5-0.
Date Approved: May 7, 2018
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Dan Tolsma, City Administrator
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Theresa Schyma, City Clerk