February 5, 2018 Council Minutes
CITY OF SPRING PARK
CITY COUNCIL MINUTES
FEBRUARY 5, 2018 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Acting Mayor Hughes at 7:00 p.m.
Council Members Present: Gary Hughes, Acting Mayor; Pamela Horton; and Megan Pavot
Council Members Absent: Jerome P. Rockvam, Mayor and Catherine Kane Palen
Staff Present: Dan Tolsma, City Administrator; Mike Kuno, City Engineer; Brian Hare, Sambatek Engineer; and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE–Acting Mayor Hughes led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Horton, S/Pavot to adopt the meeting agenda.
Motion carried 3-0.
4. ADOPT CONSENT AGENDA
a. Work Session Meeting Minutes from January 16, 2018
b. Regular City Council Meeting Minutes from January 16, 2018
c. Cancel Regular City Council Meeting and Work Session for February 20, 2018
M/ Horton, S/Pavot to adopt the Consent Agenda.
Motion carried 3-0.
5. PUBLIC FORUM
Steve Erickson, 4367 Shoreline Drive, discussed snowplowing of City’s sidewalks. He stated that the City’s snow removal contractor is constantly re-plowing the sidewalks and the work seems redundant and unnecessary.
Council Member Hughes asked if the City supplies the snow removal contractor, Beniek Property Services, with a specific procedure on clearing sidewalks.
City Administrator Tolsma responded that the only guideline that the City provides to Beniek is for the City to receive snow removal service at one inch of accumulated snow. Beyond that, when the City selects any contractor, the contractor follows the City’s rules and guidelines in place but the specific details, best practices, and methods are left up to the contractor since they are hired for their expertise in their specific field. He further stated that along the lake corridor each city handles sidewalk snowplowing differently.
City Administrator Tolsma continued that he spoke with the manager at Beniek after the most recent major snowfall to discuss alternate solutions to try and they are open and willing to try other snow removal options. However, he added that alternate solutions can also bring alternate implications in a city that has limited space to move 8-10 inches of rapid snowfall, which is what the most recent winter storm produced. He further stated that a representative from Beniek can attend a future City Council meeting to discuss snow removal efforts in the City.
The City Council thanked Mr. Erickson for attending the meeting and open forum.
6. PRESENTATIONS & GUEST SPEAKERS – None.
7. PUBLIC HEARINGS – None.
8. PETITIONS, REQUESTS, & APPLICATIONS – None.
9. ORDINANCES & RESOLUTIONS
a. Ordinance 18-02: Number of Annual Operating Days for Mobile Food Units
City Administrator Tolsma presented a brief summary of Spring Park’s 2017 food truck ordinance. He stated that after six months of staff’s experience with the food truck ordinance and processing food truck applications, certain changes were discussed at a recent City Council work session. The City Council consensus was to approve of removing the food truck limit of annual operating days with the caveat that the Council would revisit the issue at the end of the year.
M/Pavot, S/Horton to approve Ordinance No. 18-02, amending Spring Park City Code Section 13-34 to remove the annual duration limit for mobile food units operating within the City of Spring Park, that it be published in the official newspaper, and that it be made part of these minutes.
Motion carried 3-0.
M/Pavot, S/Horton to direct City staff to add an item on a City Council work session agenda in November or December of 2018 to discuss annual operating days for food trucks in the City of Spring Park.
Motion carried 3-0.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council – Acting Mayor Hughes provided an update from the Lake Minnetonka Conservation District (LMCD).
b. City Staff – None.
c. Contract Staff
i. Proposed Concrete Work – Mike Kuno
City Engineer Kuno presented the revised proposal for concrete work to be completed in the City in 2018. He gave a brief summary of the City’s sidewalk issues and discussed priority ranking of sidewalks, combining other concrete projects the City has scheduled in 2018 into one bid package, and the anticipated bid and construction schedule. He requested Council feedback and a motion to proceed with advertising for bids on the revised project.
City Engineer Kuno did ask for clarification on the schedule for the playground upgrades and how it would impact the playground concrete.
Council Member Pavot responded that the playground upgrades are a Spring/Summer 2018 project.
City Administrator Tolsma added that tentatively having a May 31 timeline for concrete work would give the City ample time for the installation of new playground equipment.
Acting Mayor Hughes asked how the revised proposal is addressing the 100 feet of sidewalk that was done incorrectly and should be covered under warranty.
City Engineer Kuno responded that the 100 feet of sidewalk in question are part of the bid package in the Priority 2 option since the City is still in the process of confirming the warranty.
Acting Mayor Hughes requested that the Council view the bid results at the March 19 City Council work session.
M/Pavot, S/Horton to approve the bid package as presented for the proposed concrete work in the City of Spring Park in 2018.
Motion carried 3-0.
11. NEW BUSINESS & COMMUNICATIONS – None.
12. CLAIMS FOR PAYMENT
a. February 5, 2018 Claims
M/Horton, S/Pavot to approve all claims for payment.
Motion carried 3-0.
13. UPCOMING MEETINGS & TRAINING
a. February 7 – LMCD Work Session at 6:00 PM with Regular Meeting at 7:00 PM
b. February 8 – LMCC Commissioner Orientation at 6:00 PM with Regular Meeting at 7:00 PM
c. February 21 – Planning Commission (Time TBD)
d. February 21 – Comprehensive Plan Committee (Time TBD)
e. February 28 – LMCD Work Session at 6:00 PM with Regular Meeting at 7:00 PM
f. March 5 – City Council – 7:00 PM
g. March 7 – Police Commission – 8:00 AM
Acting Mayor Hughes noted that the February 7 LMCD meeting will be at Mound City Hall.
14. MISCELLANEOUS (INFORMATION ONLY)
a. PeopleService January Report
Acting Mayor Hughes asked staff to find out what all items listed in the report are labeled “Priority 5” and found it odd that there are no “Priority 1” or “Priority 2” items.
City Administrator Tolsma responded that he believes it is just how their company codes items but will ask PeopleService about their coding on reports.
15. ADJOURNMENT
M/Horton, S/Pavot to adjourn the City Council Meeting at 7:41 p.m.
Motion carried 3-0.
Date Approved: March 5, 2018
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Dan Tolsma, City Administrator
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Theresa Schyma, City Clerk