August 20, 2018 Council Minutes
CITY OF SPRING PARK
CITY COUNCIL MINUTES
AUGUST 20, 2018 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:02 p.m.
Council Members Present: Jerome P. Rockvam, Mayor; Pamela Horton; Gary Hughes, Catherine Kane Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Al Brixius, City Planner; and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE – Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
Council Member Hughes requested to amend the agenda with the following items:
• Note that under Item #13a the LMCD meeting on August 22 has been cancelled; and
• Add Item #14a under Miscellaneous to address the playground upgrade project.
M/Hughes, S/Horton to adopt the meeting agenda as amended.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
a. Regular City Council Meeting Minutes from August 6, 2018
b. Special Event Application No. 18-08: Temporary On-Sale Liquor License for Back Channel Brewery for Event on September 22nd
M/Pavot, S/Kane Palen to adopt the Consent Agenda.
Motion carried 5-0.
5. PUBLIC FORUM
Shirley Bren, Spring Park resident and Council appointed representative to the Gillespie Center, presented a report from most recent board meeting. She also announced the 12th Annual Gillespie Center Golf Tournament on September 17.
6. PRESENTATIONS & GUEST SPEAKERS – None.
7. PUBLIC HEARINGS – None.
8. PETITIONS, REQUESTS, & APPLICATIONS – None.
9. ORDINANCES & RESOLUTIONS
a. Resolution 18-15: Garage Variance at 2413 Black Lake Road
City Planner Brixius presented a summary of the request for a garage variance at 2413 Black Lake Road. He noted the results of the public hearing and the findings of the Planning Commission. He added that it was recommended with the conditions to include gutters and a grading/drainage plan to keep water on the property.
Max Avalos, 2413 Black Lake Road, was available for questions.
M/Pavot, S/Horton that the following resolution be adopted and that it be made part of these minutes:
RESOLUTION NO. 18-15
RESOLUTION APPROVING A VARIANCE FOR THE ADDITION OF A SINGLE-CAR GARAGE AT 2413 BLACK LAKE ROAD WITHIN THE CITY OF SPRING PARK
Motion carried 5-0. This resolution appears as Resolution No. 18-15.
b. Resolution 18-16: Accessory Structure Variance at 2259 Lilac Road
City Planner Brixius presented a summary of the variance application for an accessory structure at 2259 Lilac Road. He discussed the results of the public hearing and findings of the Planning Commission, including the two conditions of their approval. He added that the property owner on the south side of the applicant’s property has no objection to the proposed structure.
Mayor Rockvam stated he would be abstaining from the discussion and vote since he is the adjoining property owner of the applicant.
M/Horton, S/Pavot that the following resolution be adopted and that it be made part of these minutes:
RESOLUTION NO. 18-16
RESOLUTION APPROVING A VARIANCE FOR THE ADDITION OF A STORAGE SHED AT 2259 LILAC ROAD WITHIN THE CITY OF SPRING PARK
Motion carried 4-0. (Rockvam abstained) This resolution appears as Resolution No. 18-16.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council – Mayor Rockvam discussed a recent article in the Minnesota West Scene Magazine regarding the Minnetonka Drive-In. He asked for Council feedback about inviting the owners, Dave and Deb Bennyhoff, to a Council meeting to present them with a resolution recognizing their accomplishments and years of service.
The Council consensus was to have staff prepare a resolution and invite the Bennyhoff family to an upcoming meeting to be recognized.
b. City Staff – None.
c. Contract Staff – None.
Mayor Rockvam asked for an update on the search for a new City Attorney.
City Administrator Tolsma discussed the process of soliciting proposals for legal services and the timeline involved. He stated that all five of the potential law firms have been highly recommended. He added that Council will receive the official proposals for review before interviews would occur.
11. NEW BUSINESS & COMMUNICATIONS – None.
12. CLAIMS FOR PAYMENT
a. August 20, 2018 Claims
M/Horton, S/Pavot to approve all claims for payment.
Motion carried 5-0.
13. UPCOMING MEETINGS & TRAINING
a. August 22 – LMCD Work Session at 6:00 PM with Regular Meeting at 7:00 PM
b. September 4 (Tuesday) – Regular City Council Meeting – 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY)
a. Playground Upgrades – City Administrator Tolsma presented a summary of the playground upgrade project including cost and the estimated timeline for installation.
M/Pavot, S/Horton to authorize staff to negotiate a contract with Flagship Recreation to install playground equipment at Thor Thompson Park with a budget not to exceed $95,000 with the intention of funding the repayment of the project out of the Reserve Fund.
Mayor Rockvam requested a roll call vote
Motion carried 5-0. (Pavot, Hughes, Kane Palen, Horton, Rockvam – ayes)
15. ADJOURNMENT
M/Hughes, S/Horton to adjourn the City Council Meeting at 7:26 p.m.
Motion carried 5-0.
Date Approved: September 17, 2018
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Dan Tolsma, City Administrator
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Theresa Schyma, City Clerk