January 2, 2018 Council Minutes
CITY OF SPRING PARK
CITY COUNCIL MINUTES
JANUARY 2, 2018 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:00 p.m.
Council Members Present: Jerome P. Rockvam, Mayor; Gary Hughes, Catherine Kane Palen; and Megan Pavot
Council Members Absent: Pamela Horton
Staff Present: Dan Tolsma, City Administrator and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE – Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA – Council Member Hughes requested to add Item #14b for an additional announcement to residents.
M/Hughes, S/Pavot to adopt the meeting agenda as amended.
Motion carried 4-0.
4. ADOPT CONSENT AGENDA
a. Work Session Meeting Minutes from December 18, 2017
b. Regular City Council Meeting Minutes from December 18, 2017
c. Resolution 18-01: Naming Official Depository
RESOLUTION NO. 18-01
RESOLUTION NAMING OFFICIAL DEPOSITORY
This resolution appears as Resolution No. 18-01.
d. Resolution 18-02: Establishing Order of Business
RESOLUTION NO. 18-02
RESOLUTION ESTABLISHING ORDER OF BUSINESS
This resolution appears as Resolution No. 18-02.
e. Resolution 18-03: City Appointments
RESOLUTION NO. 18-03
RESOLUTION FOR APPOINTMENTS
This resolution appears as Resolution No. 18-03.
f. Resolution 18-04: Dates of Meetings, Holidays, & Office Hours
RESOLUTION NO. 18-04
RESOLUTION APPROVING DATES OF MEETINGS, HOLIDAYS & OFFICE HOURS
This resolution appears as Resolution No. 18-04.
g. Resolution 18-05: Pre-authorization of Certain Payments
RESOLUTION NO. 18-05
RESOLUTION APPROVING PRE-AUTHORIZATION OF CERTAIN CITY CLAIM PAYMENTS
This resolution appears as Resolution No. 18-05.
M/Pavot, S/Kane Palen to adopt the Consent Agenda.
Motion carried 4-0.
5. PUBLIC FORUM – None.
6. PRESENTATIONS & GUEST SPEAKERS – None.
7. PUBLIC HEARINGS – None.
8. PETITIONS, REQUESTS, & APPLICATIONS – None.
9. ORDINANCES & RESOLUTIONS
a. Ordinance 18-01: Fee Schedule
M/Kane Palen, S/Hughes to approve Ordinance No. 18-01, amending and restating Appendix A of the Spring Park City Code regarding schedule of fees and charges, that it be published in the official newspaper, and that it be made part of these minutes.
Motion carried 4-0.
City Administrator Tolsma stated that Council Member Hughes requested a change to the language of Chapter 11 in the fee schedule. He stated that he wanted to insert clarifying language about the R-3 zoning district that requires dock permits from the City.
M/Hughes, S/Pavot to amend language in Ordinance No. 18-01, by changing the title of Chapter 11 in the fee schedule to read “Chapter 11. R-3 Docks”.
Motion carried 4-0.
b. Resolution 18-06: Authorizing Summary Publication of Ord. 18-01
M/Pavot, S/Hughes that the following resolution be adopted and that it be made part of these minutes:
RESOLUTION NO. 18-06
RESOLUTION APPROVING SUMMARY PUBLICATION OF AN ORDINANCE AMENDING AND RESTATING APPENDIX A OF THE CITY CODE –
SCHEDULE OF FEES AND CHARGES
Motion carried 4-0. This resolution appears as Resolution No. 18-06.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council – Council Member Kane Palen requested an update on the oak tree in front of Thor Thompson Park that was discussed in the Fall of 2017.
City Administrator Tolsma responded that the tree is scheduled to be worked on in 2018 when the season is right for remediation.
Council Member Hughes also requested ownership information on a dead tree near Thor Thompson Park.
City Administrator Tolsma responded that the tree is probably located in the adjacent homeowner’s lot or in the Hennepin County right of way. He stated he will contact Hennepin County for more information about that tree.
b. City Staff – City Administrator Tolsma stated that all security upgrades to City Hall were completed by the end of 2017. City Hall will still be a welcoming place for residents and visitors but there is now a little more separation and security with the recent upgrades.
Mayor Rockvam asked about progress on the 2017 goals for City staff.
City Administrator Tolsma responded that almost all items were completed. The document scanning and digital retention project will continue in 2018; research was completed in 2017 and will be implemented in 2018.
c. Contract Staff – None.
11. NEW BUSINESS & COMMUNICATIONS – None.
12. CLAIMS FOR PAYMENT
a. January 2, 2018 Claims
M/Kane Palen, S/Pavot to approve all claims for payment.
Motion carried 4-0.
13. UPCOMING MEETINGS & TRAINING
a. January 9 – Administration Committee – 12:00 PM
b. January 10 – LMCD – 7:00 PM
c. January 10 – Planning Commission – 7:00 PM
d. January 16 (Tuesday) – Regular City Council Meeting – 7:00 PM
Council Member Hughes stated that Item #13d should also include a work session at 6:00 p.m.
Mayor Rockvam asked about the work session schedule in 2018.
City Administrator Tolsma stated that 2017 was the first year that the format changed to have work sessions prior to Council meetings so he requested Council feedback regarding that change.
Mayor Rockvam responded that the one hour timeframe before meetings forces everyone to stay on topic and be more efficient. Also, special work sessions were added for more in-depth items to be discussed.
The City Council consensus was to keep regular work sessions prior to the last City Council meeting of the month and add special work sessions for larger topics when appropriate.
14. MISCELLANEOUS (INFORMATION ONLY)
a. Mound Fire Department Press Release
b. Council Member Hughes Announcement – Council Member Hughes read an excerpt from Marina Dock Age Magazine. He stated that Rockvam Boat Yards was honored as the 2017 Marina of the Year in the 250 Slip Marina Division. He added that this is the first time a Minnesota marina has received this award.
Mayor Rockvam thanked Council Member Hughes for the recognition and stated that he was very appreciative of the honor.
The City Council added their congratulations to Rockvam Boat Yards.
15. ADJOURNMENT
M/Kane Palen, S/Pavot to adjourn the City Council Meeting at 7:35 p.m.
Motion carried 4-0.
Date Approved: January 16, 2018
_________________________
Dan Tolsma, City Administrator
_________________________
Theresa Schyma, City Clerk
CITY COUNCIL MINUTES
JANUARY 2, 2018 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:00 p.m.
Council Members Present: Jerome P. Rockvam, Mayor; Gary Hughes, Catherine Kane Palen; and Megan Pavot
Council Members Absent: Pamela Horton
Staff Present: Dan Tolsma, City Administrator and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE – Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA – Council Member Hughes requested to add Item #14b for an additional announcement to residents.
M/Hughes, S/Pavot to adopt the meeting agenda as amended.
Motion carried 4-0.
4. ADOPT CONSENT AGENDA
a. Work Session Meeting Minutes from December 18, 2017
b. Regular City Council Meeting Minutes from December 18, 2017
c. Resolution 18-01: Naming Official Depository
RESOLUTION NO. 18-01
RESOLUTION NAMING OFFICIAL DEPOSITORY
This resolution appears as Resolution No. 18-01.
d. Resolution 18-02: Establishing Order of Business
RESOLUTION NO. 18-02
RESOLUTION ESTABLISHING ORDER OF BUSINESS
This resolution appears as Resolution No. 18-02.
e. Resolution 18-03: City Appointments
RESOLUTION NO. 18-03
RESOLUTION FOR APPOINTMENTS
This resolution appears as Resolution No. 18-03.
f. Resolution 18-04: Dates of Meetings, Holidays, & Office Hours
RESOLUTION NO. 18-04
RESOLUTION APPROVING DATES OF MEETINGS, HOLIDAYS & OFFICE HOURS
This resolution appears as Resolution No. 18-04.
g. Resolution 18-05: Pre-authorization of Certain Payments
RESOLUTION NO. 18-05
RESOLUTION APPROVING PRE-AUTHORIZATION OF CERTAIN CITY CLAIM PAYMENTS
This resolution appears as Resolution No. 18-05.
M/Pavot, S/Kane Palen to adopt the Consent Agenda.
Motion carried 4-0.
5. PUBLIC FORUM – None.
6. PRESENTATIONS & GUEST SPEAKERS – None.
7. PUBLIC HEARINGS – None.
8. PETITIONS, REQUESTS, & APPLICATIONS – None.
9. ORDINANCES & RESOLUTIONS
a. Ordinance 18-01: Fee Schedule
M/Kane Palen, S/Hughes to approve Ordinance No. 18-01, amending and restating Appendix A of the Spring Park City Code regarding schedule of fees and charges, that it be published in the official newspaper, and that it be made part of these minutes.
Motion carried 4-0.
City Administrator Tolsma stated that Council Member Hughes requested a change to the language of Chapter 11 in the fee schedule. He stated that he wanted to insert clarifying language about the R-3 zoning district that requires dock permits from the City.
M/Hughes, S/Pavot to amend language in Ordinance No. 18-01, by changing the title of Chapter 11 in the fee schedule to read “Chapter 11. R-3 Docks”.
Motion carried 4-0.
b. Resolution 18-06: Authorizing Summary Publication of Ord. 18-01
M/Pavot, S/Hughes that the following resolution be adopted and that it be made part of these minutes:
RESOLUTION NO. 18-06
RESOLUTION APPROVING SUMMARY PUBLICATION OF AN ORDINANCE AMENDING AND RESTATING APPENDIX A OF THE CITY CODE –
SCHEDULE OF FEES AND CHARGES
Motion carried 4-0. This resolution appears as Resolution No. 18-06.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council – Council Member Kane Palen requested an update on the oak tree in front of Thor Thompson Park that was discussed in the Fall of 2017.
City Administrator Tolsma responded that the tree is scheduled to be worked on in 2018 when the season is right for remediation.
Council Member Hughes also requested ownership information on a dead tree near Thor Thompson Park.
City Administrator Tolsma responded that the tree is probably located in the adjacent homeowner’s lot or in the Hennepin County right of way. He stated he will contact Hennepin County for more information about that tree.
b. City Staff – City Administrator Tolsma stated that all security upgrades to City Hall were completed by the end of 2017. City Hall will still be a welcoming place for residents and visitors but there is now a little more separation and security with the recent upgrades.
Mayor Rockvam asked about progress on the 2017 goals for City staff.
City Administrator Tolsma responded that almost all items were completed. The document scanning and digital retention project will continue in 2018; research was completed in 2017 and will be implemented in 2018.
c. Contract Staff – None.
11. NEW BUSINESS & COMMUNICATIONS – None.
12. CLAIMS FOR PAYMENT
a. January 2, 2018 Claims
M/Kane Palen, S/Pavot to approve all claims for payment.
Motion carried 4-0.
13. UPCOMING MEETINGS & TRAINING
a. January 9 – Administration Committee – 12:00 PM
b. January 10 – LMCD – 7:00 PM
c. January 10 – Planning Commission – 7:00 PM
d. January 16 (Tuesday) – Regular City Council Meeting – 7:00 PM
Council Member Hughes stated that Item #13d should also include a work session at 6:00 p.m.
Mayor Rockvam asked about the work session schedule in 2018.
City Administrator Tolsma stated that 2017 was the first year that the format changed to have work sessions prior to Council meetings so he requested Council feedback regarding that change.
Mayor Rockvam responded that the one hour timeframe before meetings forces everyone to stay on topic and be more efficient. Also, special work sessions were added for more in-depth items to be discussed.
The City Council consensus was to keep regular work sessions prior to the last City Council meeting of the month and add special work sessions for larger topics when appropriate.
14. MISCELLANEOUS (INFORMATION ONLY)
a. Mound Fire Department Press Release
b. Council Member Hughes Announcement – Council Member Hughes read an excerpt from Marina Dock Age Magazine. He stated that Rockvam Boat Yards was honored as the 2017 Marina of the Year in the 250 Slip Marina Division. He added that this is the first time a Minnesota marina has received this award.
Mayor Rockvam thanked Council Member Hughes for the recognition and stated that he was very appreciative of the honor.
The City Council added their congratulations to Rockvam Boat Yards.
15. ADJOURNMENT
M/Kane Palen, S/Pavot to adjourn the City Council Meeting at 7:35 p.m.
Motion carried 4-0.
Date Approved: January 16, 2018
_________________________
Dan Tolsma, City Administrator
_________________________
Theresa Schyma, City Clerk