May 1, 2017 Council Minutes
CITY OF SPRING PARK
CITY COUNCIL MINUTES
MAY 1, 2017 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:00 p.m.
Council Members Present: Jerome P. Rockvam, Mayor; Gary Hughes; Pamela Horton; Catherine Kane Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE – Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Horton to adopt the meeting agenda.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
RESOLUTION NO. 17-09
RESOLUTION AUTHORIZING THE USE OF CREDIT CARDS BY
DESIGNATED CITY EMPLOYEES TO MAKE PURCHASES ON BEHALF OF THE
CITY OF SPRING PARK FOR 2017
This resolution appears as Resolution No. 17-09.
f. Procurement Policy Amendment
M/Horton, S/Kane Palen to adopt the Consent Agenda.
Motion carried 5-0.
5. PUBLIC FORUM - None.
6. PRESENTATIONS & GUEST SPEAKERS - None.
7. PUBLIC HEARINGS - None.
8. PETITIONS, REQUESTS, & APPLICATIONS
a. Tour de Tonka Special Event Application – City Administrator Tolsma discussed the application process for Tour de Tonka.
M/Pavot, S/Kane Palen to approve the Special Event Application for Tour de Tonka.
Motion carried 5-0.
9. ORDINANCES & RESOLUTIONS - None.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council – Mayor Rockvam announced the May 6, 2017 Minnesota Bound Crappie Contest at Lord Fletcher’s Old Lake Lodge.
Mayor Rockvam discussed not having the City Attorney attend all City Council meetings to help reduce the City’s legal fees. He added that any questions that come up during a meeting are usually political not legal and that any legal opinions should be formally considered and prepared.
Council Member Horton commented on the wonderful appearance of the community garden at Wilkes Park.
Council Member Pavot discussed the 2017 expansion of the community garden and donations of surplus food to the food shelf.
Council Member Kane Palen questioned if a date had been set for the Council to receive the asset management study results. She noted that it would be more beneficial to have the results while discussing the summary of the City Council Goal Setting Work Session.
City Administrator Tolsma responded that he will schedule something with the City Engineer and report back to the Council since the asset management study is important when prioritizing the City’s goals.
Council Member Kane Palen talked about debris and junk being left out at residential properties.
City Administrator Tolsma discussed the procedure regarding debris/junk being left out at residential properties. He stated that the City tries to work with property owners to clean up the debris/junk before a citation is required. He also noted that property owners not allowed to set out debris/junk more than 10 days before the City’s semi-annual clean-up day.
b. City Staff - None.
c. Contract Staff - None.
11. NEW BUSINESS & COMMUNICATIONS - None.
12. CLAIMS FOR PAYMENT
a. Purchase Order #17-04 – Tennis Court Repairs (No Vote Required)
b. 5-1-17 Claims for Payment
Council Member Hughes questioned the warranty associated with the tennis court repairs.
City Administrator Tolsma responded that the repairs are covered for one year. He added that all repairs were being documented to know when full replacement of the tennis court is needed.
M/Horton, S/Hughes to approve all claims for payment.
Motion carried 5-0.
13. UPCOMING MEETINGS & TRAINING
a. May 9 – Administration Committee – 12:00 PM
b. May 10 – LMCD Work Session at 6:00 PM with Regular Meeting at 7:00 PM
c. May 10 – Planning Commission with Comp Plan Committee to follow – 7:00 PM
d. May 11 – LMCC – 7:00 PM
e. May 15 – Work Session – 6:00 PM
f. May 15 – Regular City Council Meeting – 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY)
a. March PeopleService Report
15. ADJOURNMENT
M/Kane Palen, S/Horton to adjourn the City Council Meeting at 7:24 p.m.
Motion carried 5-0.
Date Approved: May 15, 2017
_________________________
Theresa Schyma, City Clerk
____________________________
Dan Tolsma, City Administrator
CITY COUNCIL MINUTES
MAY 1, 2017 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:00 p.m.
Council Members Present: Jerome P. Rockvam, Mayor; Gary Hughes; Pamela Horton; Catherine Kane Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE – Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Horton to adopt the meeting agenda.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
a. Work Session Meeting Minutes from April 17, 2017
b. Regular City Council Meeting Minutes from April 17, 2017
c. Special Work Session Minutes from April 24, 2017
d. AED Agreements With Lord Fletcher’s Restaurant & Minnetonka Drive In
e. Resolution 17-09: Authorizing Use of City Purchasing Card
RESOLUTION NO. 17-09
RESOLUTION AUTHORIZING THE USE OF CREDIT CARDS BY
DESIGNATED CITY EMPLOYEES TO MAKE PURCHASES ON BEHALF OF THE
CITY OF SPRING PARK FOR 2017
This resolution appears as Resolution No. 17-09.
f. Procurement Policy Amendment
M/Horton, S/Kane Palen to adopt the Consent Agenda.
Motion carried 5-0.
5. PUBLIC FORUM - None.
6. PRESENTATIONS & GUEST SPEAKERS - None.
7. PUBLIC HEARINGS - None.
8. PETITIONS, REQUESTS, & APPLICATIONS
a. Tour de Tonka Special Event Application – City Administrator Tolsma discussed the application process for Tour de Tonka.
M/Pavot, S/Kane Palen to approve the Special Event Application for Tour de Tonka.
Motion carried 5-0.
9. ORDINANCES & RESOLUTIONS - None.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council – Mayor Rockvam announced the May 6, 2017 Minnesota Bound Crappie Contest at Lord Fletcher’s Old Lake Lodge.
Mayor Rockvam discussed not having the City Attorney attend all City Council meetings to help reduce the City’s legal fees. He added that any questions that come up during a meeting are usually political not legal and that any legal opinions should be formally considered and prepared.
Council Member Horton commented on the wonderful appearance of the community garden at Wilkes Park.
Council Member Pavot discussed the 2017 expansion of the community garden and donations of surplus food to the food shelf.
Council Member Kane Palen questioned if a date had been set for the Council to receive the asset management study results. She noted that it would be more beneficial to have the results while discussing the summary of the City Council Goal Setting Work Session.
City Administrator Tolsma responded that he will schedule something with the City Engineer and report back to the Council since the asset management study is important when prioritizing the City’s goals.
Council Member Kane Palen talked about debris and junk being left out at residential properties.
City Administrator Tolsma discussed the procedure regarding debris/junk being left out at residential properties. He stated that the City tries to work with property owners to clean up the debris/junk before a citation is required. He also noted that property owners not allowed to set out debris/junk more than 10 days before the City’s semi-annual clean-up day.
b. City Staff - None.
c. Contract Staff - None.
11. NEW BUSINESS & COMMUNICATIONS - None.
12. CLAIMS FOR PAYMENT
a. Purchase Order #17-04 – Tennis Court Repairs (No Vote Required)
b. 5-1-17 Claims for Payment
Council Member Hughes questioned the warranty associated with the tennis court repairs.
City Administrator Tolsma responded that the repairs are covered for one year. He added that all repairs were being documented to know when full replacement of the tennis court is needed.
M/Horton, S/Hughes to approve all claims for payment.
Motion carried 5-0.
13. UPCOMING MEETINGS & TRAINING
a. May 9 – Administration Committee – 12:00 PM
b. May 10 – LMCD Work Session at 6:00 PM with Regular Meeting at 7:00 PM
c. May 10 – Planning Commission with Comp Plan Committee to follow – 7:00 PM
d. May 11 – LMCC – 7:00 PM
e. May 15 – Work Session – 6:00 PM
f. May 15 – Regular City Council Meeting – 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY)
a. March PeopleService Report
15. ADJOURNMENT
M/Kane Palen, S/Horton to adjourn the City Council Meeting at 7:24 p.m.
Motion carried 5-0.
Date Approved: May 15, 2017
_________________________
Theresa Schyma, City Clerk
____________________________
Dan Tolsma, City Administrator