January 3, 2017 Council Minutes
CITY OF SPRING PARK
CITY COUNCIL MINUTES
JANUARY 3, 2017 – 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:30 p.m.
2. OATHS OF OFFICE
a. Jerry Rockvam, Mayor / Catherine Kane Palen, Council / Megan Pavot, Council
City Clerk Schyma administered the oaths of office to Mayor Rockvam, Council Member Palen, and Council Member Pavot.
3. PLEDGE OF ALLEGIANCE - Mayor Rockvam led the audience in the Pledge of Allegiance.
4. ROLL CALL
Council Members Present: Jerome P. Rockvam, Mayor; Pamela Horton; Gary Hughes; Catherine Kane Palen; and Megan Pavot.
Staff Present: Dan Tolsma, City Administrator; Nancy Beck, City Attorney; and Theresa Schyma, City Clerk.
5. ADOPT AGENDA
M/Hughes, S/Horton to adopt the agenda.
Motion carried 5-0.
6. ADOPT CONSENT AGENDA
a. Regular City Council Meeting Minutes from December 19, 2016
M/Horton, S/Pavot to approve the Consent Agenda.
Motion carried 5-0.
7. PUBLIC FORUM - None.
8. PRESENTATIONS & GUEST SPEAKERS - None.
9. PUBLIC HEARINGS - None.
10. PETITIONS, REQUESTS, & APPLICATIONS - None.
11. ORDINANCES & RESOLUTIONS
a. Resolution 17-01: Naming Official Depositories
M/Hughes, S/Horton that the following resolution be adopted and that it be made part of these minutes:
RESOLUTION NO. 17-01
RESOLUTION NAMING OFFICIAL DEPOSITORY
Motion carried 5-0. This resolution appears as Resolution No. 17-01.
b. Resolution 17-02: Establishing Order of Business
M/Pavot, S/Hughes that the following resolution be adopted and that it be made part of these minutes:
RESOLUTION NO. 17-02
RESOLUTION ESTABLISHING ORDER OF BUSINESS
Motion carried 5-0. This resolution appears as Resolution No. 17-02.
c. Resolution 17-03: Appointments
Mayor Rockvam asked if the entire Council was agreeable to the proposed appointments.
The City Council consensus was that the appointments were acceptable.
M/Hughes, S/Palen that the following resolution be adopted and that it be made part of these minutes:
RESOLUTION NO. 17-03
RESOLUTION FOR APPOINTMENTS
Motion carried 5-0. This resolution appears as Resolution No. 17-03.
d. Resolution 17-04: Dates of Meetings, Holidays, & Business Hours – Mayor Rockvam presented a summary report of the changes to meeting times and dates for 2017.
The city council consensus was to change the start time of regular City Council meetings to 7:00 p.m. and to change the date and time of the monthly work session to the third Monday at 6:00 p.m.
M/Horton, S/Pavot that the following resolution be adopted and that it be made part of these minutes:
RESOLUTION NO. 17-04
RESOLUTION SETTING DATES OF MEETINGS, HOLIDAYS & OFFICE HOURS IN 2017
Motion carried 5-0. This resolution appears as Resolution No. 17-04.
12. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council – Mayor Rockvam asked the Council to give more direction to City staff and to utilize them more than in the past since they are fully competent.
Council Member Hughes provided an update from the most recent Lake Minnetonka Conservation District (LMCD) meeting.
Council Member Palen asked about updating the City’s communications network.
Mayor Rockvam agreed an update is necessary and asked for a progress report at the next meeting.
City Administrator Tolsma responded that the research has been completed and staff will provide an update at the next Council meeting.
Council Member Hughes asked for a project update regarding the audio/visual upgrade in the Council Chambers and on the security upgrade in City Hall.
City Administrator Tolsma responded that the Council Chambers upgrade is scheduled for installation next week. The research for the City Hall security upgrade is generally done and staff will begin reaching out to vendors. The security upgrade was put on hold during the election but could see completion by the end of February.
b. City Staff – City Administrator Tolsma discussed the City’s snow removal services due to the recent snow and ice events.
c. City Planner – None.
d. City Engineer
i. Agreement for Comprehensive Plan Services – City Administrator Tolsma discussed the proposed agreement for engineering services relating to updating the Comprehensive Plan.
Mayor Rockvam asked if the estimate for engineering services was realistic.
City Administrator Tolsma responded yes; Spring Park is fully developed and should not see significant changes when updating the Comprehensive Plan.
Mayor Rockvam stated that he would like to see a future work session topic added to discuss how the City budgets for updating the Comprehensive Plan.
M/Hughes, S/Palen to approve the agreement for professional engineering services regarding the Comprehensive Plan Update.
Motion carried 5-0.
e. City Attorney – None.
13. NEW BUSINESS & COMMUNICATIONS - None.
14. CLAIMS FOR PAYMENT
M/Horton, S/Hughes to approve the bills & payroll.
Motion carried 5-0.
15. UPCOMING MEETINGS & TRAINING
a. January 10 – Administration Committee – 12:00 PM
b. January 11 – LMCD – 7:00 PM
c. January 11 – Planning Commission – 7:00 PM
d. January 17 – City Council – 7:00 PM
16. MISCELLANEOUS (INFORMATION ONLY)
a. MFD Press Release
17. ADJOURNMENT
M/Hughes, S/Horton to adjourn the City Council Meeting at 7:51 p.m.
Motion carried 5-0.
Date Approved: January 17, 2017
_________________________
Theresa Schyma, City Clerk
____________________________
Dan Tolsma, City Administrator
CITY COUNCIL MINUTES
JANUARY 3, 2017 – 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:30 p.m.
2. OATHS OF OFFICE
a. Jerry Rockvam, Mayor / Catherine Kane Palen, Council / Megan Pavot, Council
City Clerk Schyma administered the oaths of office to Mayor Rockvam, Council Member Palen, and Council Member Pavot.
3. PLEDGE OF ALLEGIANCE - Mayor Rockvam led the audience in the Pledge of Allegiance.
4. ROLL CALL
Council Members Present: Jerome P. Rockvam, Mayor; Pamela Horton; Gary Hughes; Catherine Kane Palen; and Megan Pavot.
Staff Present: Dan Tolsma, City Administrator; Nancy Beck, City Attorney; and Theresa Schyma, City Clerk.
5. ADOPT AGENDA
M/Hughes, S/Horton to adopt the agenda.
Motion carried 5-0.
6. ADOPT CONSENT AGENDA
a. Regular City Council Meeting Minutes from December 19, 2016
M/Horton, S/Pavot to approve the Consent Agenda.
Motion carried 5-0.
7. PUBLIC FORUM - None.
8. PRESENTATIONS & GUEST SPEAKERS - None.
9. PUBLIC HEARINGS - None.
10. PETITIONS, REQUESTS, & APPLICATIONS - None.
11. ORDINANCES & RESOLUTIONS
a. Resolution 17-01: Naming Official Depositories
M/Hughes, S/Horton that the following resolution be adopted and that it be made part of these minutes:
RESOLUTION NO. 17-01
RESOLUTION NAMING OFFICIAL DEPOSITORY
Motion carried 5-0. This resolution appears as Resolution No. 17-01.
b. Resolution 17-02: Establishing Order of Business
M/Pavot, S/Hughes that the following resolution be adopted and that it be made part of these minutes:
RESOLUTION NO. 17-02
RESOLUTION ESTABLISHING ORDER OF BUSINESS
Motion carried 5-0. This resolution appears as Resolution No. 17-02.
c. Resolution 17-03: Appointments
Mayor Rockvam asked if the entire Council was agreeable to the proposed appointments.
The City Council consensus was that the appointments were acceptable.
M/Hughes, S/Palen that the following resolution be adopted and that it be made part of these minutes:
RESOLUTION NO. 17-03
RESOLUTION FOR APPOINTMENTS
Motion carried 5-0. This resolution appears as Resolution No. 17-03.
d. Resolution 17-04: Dates of Meetings, Holidays, & Business Hours – Mayor Rockvam presented a summary report of the changes to meeting times and dates for 2017.
The city council consensus was to change the start time of regular City Council meetings to 7:00 p.m. and to change the date and time of the monthly work session to the third Monday at 6:00 p.m.
M/Horton, S/Pavot that the following resolution be adopted and that it be made part of these minutes:
RESOLUTION NO. 17-04
RESOLUTION SETTING DATES OF MEETINGS, HOLIDAYS & OFFICE HOURS IN 2017
Motion carried 5-0. This resolution appears as Resolution No. 17-04.
12. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council – Mayor Rockvam asked the Council to give more direction to City staff and to utilize them more than in the past since they are fully competent.
Council Member Hughes provided an update from the most recent Lake Minnetonka Conservation District (LMCD) meeting.
Council Member Palen asked about updating the City’s communications network.
Mayor Rockvam agreed an update is necessary and asked for a progress report at the next meeting.
City Administrator Tolsma responded that the research has been completed and staff will provide an update at the next Council meeting.
Council Member Hughes asked for a project update regarding the audio/visual upgrade in the Council Chambers and on the security upgrade in City Hall.
City Administrator Tolsma responded that the Council Chambers upgrade is scheduled for installation next week. The research for the City Hall security upgrade is generally done and staff will begin reaching out to vendors. The security upgrade was put on hold during the election but could see completion by the end of February.
b. City Staff – City Administrator Tolsma discussed the City’s snow removal services due to the recent snow and ice events.
c. City Planner – None.
d. City Engineer
i. Agreement for Comprehensive Plan Services – City Administrator Tolsma discussed the proposed agreement for engineering services relating to updating the Comprehensive Plan.
Mayor Rockvam asked if the estimate for engineering services was realistic.
City Administrator Tolsma responded yes; Spring Park is fully developed and should not see significant changes when updating the Comprehensive Plan.
Mayor Rockvam stated that he would like to see a future work session topic added to discuss how the City budgets for updating the Comprehensive Plan.
M/Hughes, S/Palen to approve the agreement for professional engineering services regarding the Comprehensive Plan Update.
Motion carried 5-0.
e. City Attorney – None.
13. NEW BUSINESS & COMMUNICATIONS - None.
14. CLAIMS FOR PAYMENT
M/Horton, S/Hughes to approve the bills & payroll.
Motion carried 5-0.
15. UPCOMING MEETINGS & TRAINING
a. January 10 – Administration Committee – 12:00 PM
b. January 11 – LMCD – 7:00 PM
c. January 11 – Planning Commission – 7:00 PM
d. January 17 – City Council – 7:00 PM
16. MISCELLANEOUS (INFORMATION ONLY)
a. MFD Press Release
17. ADJOURNMENT
M/Hughes, S/Horton to adjourn the City Council Meeting at 7:51 p.m.
Motion carried 5-0.
Date Approved: January 17, 2017
_________________________
Theresa Schyma, City Clerk
____________________________
Dan Tolsma, City Administrator