May 15, 2017 Council Minutes
CITY OF SPRING PARK
CITY COUNCIL MINUTES
MAY 15, 2017 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:06 p.m.
Council Members Present: Jerome P. Rockvam, Mayor; Gary Hughes; Pamela Horton; Catherine Kane Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Nancy Jensen Back, City Attorney; and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE – Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Horton to adopt the meeting agenda.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
a. Regular City Council Meeting Minutes from May 1, 2017
b. Multiple Family Dock Licenses
Council Member Horton questioned the signage requirements and separation of parking, rest room facilities, and trash receptacle areas for dock renters.
City Administrator Tolsma responded that the Code does not specify that there needs to be additional or separate areas but simply that they need to be offered within a certain distance.
M/Pavot, S/Horton to adopt the Consent Agenda.
Motion carried 5-0.
5. PUBLIC FORUM - None.
6. PRESENTATIONS & GUEST SPEAKERS
a. Vickie Schleuning – LMCD Executive Director
LMCD Executive Director Schleuning presented a PowerPoint with information on the services and activities of the LMCD. She further discussed the LMCD’s 2017 Initiatives including recodification of the LMCD Code, increasing communication and public education, and collaborating with member cities to share information on important topics.
7. PUBLIC HEARINGS
a. MS4 Public Hearing – City Engineer Kuno discussed the City’s municipal separate storm sewer system (MS4) and the annual requirement to have a public hearing. He noted that the hearing is a chance for residents to ask questions and make comments regarding the City’s storm sewer system.
Mayor Rockvam opened the public hearing at 7:48 p.m.
Michael Mason, 3950 Del Otero Avenue, commented on the filtering process during construction activity on Shoreline Drive.
M/Hughes, S/Pavot to close the public hearing.
Motion carried 5-0.
8. PETITIONS, REQUESTS, & APPLICATIONS
a. Lord Fletcher’s Special Event Application – City Administrator Tolsma discussed the Special Event Application for May 27, 2017 at Lord Fletcher’s Old Lake Lodge. He further discussed the conditions for their existing 2017 live music permit.
Council Member Pavot stated that she would be recusing herself from the vote. Lord Fletcher’s manages other properties that one of Council Member Pavot’s bands was in negotiations to perform at and doesn’t want there to be a conflict of interest.
M/Horton, S/Hughes to approve Lord Fletcher’s Special Event Application for May 27, 2017 with live music allowed from 3 – 8 p.m. as well as the same conditions for their existing live music permit.
Motion carried 4-0. (Pavot recused)
9. ORDINANCES & RESOLUTIONS – None.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council – None.
b. City Staff – None.
c. Contract Staff – None.
11. NEW BUSINESS & COMMUNICATIONS – None.
12. CLAIMS FOR PAYMENT
a. 5-15-17 Claims for Payment
Mayor Rockvam questioned the monthly maintenance fee for Ehlers.
City Administrator Tolsma responded that the City contracts with Ehlers to manage the City’s CD investments and there is a monthly management fee with that service. Since contracting with Ehlers a few years ago the City has received a much better return on the City’s investments.
Mayor Rockvam stated he would like to see a report with the average return on investments that compares numbers prior to and with Ehlers.
M/Horton, S/Kane Palen to approve all claims for payment.
Motion carried 5-0.
13. UPCOMING MEETINGS & TRAINING
a. May 24 – LMCD – 6:00 PM
b. June 5 – Regular City Council Meeting – 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY)
a. MFD April Report
b. March Financial Report
15. ADJOURNMENT
M/Hughes, S/Pavot to adjourn the City Council Meeting at 8:02 p.m.
Motion carried 5-0.
Date Approved: June 5, 2017
_________________________
Theresa Schyma, City Clerk
____________________________
Dan Tolsma, City Administrator
CITY COUNCIL MINUTES
MAY 15, 2017 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:06 p.m.
Council Members Present: Jerome P. Rockvam, Mayor; Gary Hughes; Pamela Horton; Catherine Kane Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Nancy Jensen Back, City Attorney; and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE – Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Horton to adopt the meeting agenda.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
a. Regular City Council Meeting Minutes from May 1, 2017
b. Multiple Family Dock Licenses
Council Member Horton questioned the signage requirements and separation of parking, rest room facilities, and trash receptacle areas for dock renters.
City Administrator Tolsma responded that the Code does not specify that there needs to be additional or separate areas but simply that they need to be offered within a certain distance.
M/Pavot, S/Horton to adopt the Consent Agenda.
Motion carried 5-0.
5. PUBLIC FORUM - None.
6. PRESENTATIONS & GUEST SPEAKERS
a. Vickie Schleuning – LMCD Executive Director
LMCD Executive Director Schleuning presented a PowerPoint with information on the services and activities of the LMCD. She further discussed the LMCD’s 2017 Initiatives including recodification of the LMCD Code, increasing communication and public education, and collaborating with member cities to share information on important topics.
7. PUBLIC HEARINGS
a. MS4 Public Hearing – City Engineer Kuno discussed the City’s municipal separate storm sewer system (MS4) and the annual requirement to have a public hearing. He noted that the hearing is a chance for residents to ask questions and make comments regarding the City’s storm sewer system.
Mayor Rockvam opened the public hearing at 7:48 p.m.
Michael Mason, 3950 Del Otero Avenue, commented on the filtering process during construction activity on Shoreline Drive.
M/Hughes, S/Pavot to close the public hearing.
Motion carried 5-0.
8. PETITIONS, REQUESTS, & APPLICATIONS
a. Lord Fletcher’s Special Event Application – City Administrator Tolsma discussed the Special Event Application for May 27, 2017 at Lord Fletcher’s Old Lake Lodge. He further discussed the conditions for their existing 2017 live music permit.
Council Member Pavot stated that she would be recusing herself from the vote. Lord Fletcher’s manages other properties that one of Council Member Pavot’s bands was in negotiations to perform at and doesn’t want there to be a conflict of interest.
M/Horton, S/Hughes to approve Lord Fletcher’s Special Event Application for May 27, 2017 with live music allowed from 3 – 8 p.m. as well as the same conditions for their existing live music permit.
Motion carried 4-0. (Pavot recused)
9. ORDINANCES & RESOLUTIONS – None.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council – None.
b. City Staff – None.
c. Contract Staff – None.
11. NEW BUSINESS & COMMUNICATIONS – None.
12. CLAIMS FOR PAYMENT
a. 5-15-17 Claims for Payment
Mayor Rockvam questioned the monthly maintenance fee for Ehlers.
City Administrator Tolsma responded that the City contracts with Ehlers to manage the City’s CD investments and there is a monthly management fee with that service. Since contracting with Ehlers a few years ago the City has received a much better return on the City’s investments.
Mayor Rockvam stated he would like to see a report with the average return on investments that compares numbers prior to and with Ehlers.
M/Horton, S/Kane Palen to approve all claims for payment.
Motion carried 5-0.
13. UPCOMING MEETINGS & TRAINING
a. May 24 – LMCD – 6:00 PM
b. June 5 – Regular City Council Meeting – 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY)
a. MFD April Report
b. March Financial Report
15. ADJOURNMENT
M/Hughes, S/Pavot to adjourn the City Council Meeting at 8:02 p.m.
Motion carried 5-0.
Date Approved: June 5, 2017
_________________________
Theresa Schyma, City Clerk
____________________________
Dan Tolsma, City Administrator