November 6, 2017 Council Minutes
CITY OF SPRING PARK
CITY COUNCIL AGENDA
NOVEMBER 6, 2017 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:00 p.m.
Council Members Present: Jerome P. Rockvam, Mayor; Pamela Horton; Gary Hughes; Catherine Kane Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Nancy Jensen Back, City Attorney; and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE – Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Kane Palen to adopt the meeting agenda.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
a. Work Session Meeting Minutes from October 16, 2017
b. Regular City Council Meeting Minutes from October 16, 2017
c. Orono Police Contract Renewal (corrected)
d. Resolution 17-16: Authorizing JPA with the Bureau of Criminal Apprehension
RESOLUTION NO. 17-16
RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF SPRING PARK ON BEHALF OF ITS CITY ATTORNEY AND POLICE DEPARTMENT
This resolution appears as Resolution No. 17-16.
e. Resolution 17-17: Designating Annual Polling Place
RESOLUTION NO. 17-17
RESOLUTION DESIGNATING ANNUAL POLLING PLACE
This resolution appears as Resolution No. 17-17.
M/Pavot, S/Horton to adopt the Consent Agenda.
City Administrator Tolsma stated that the proposed contract that was included in tonight’s agenda packet has some language that has since been corrected in regards to the date of the contract.
Motion carried 5-0.
5. PUBLIC FORUM – None.
6. PRESENTATIONS & GUEST SPEAKERS – None.
7. PUBLIC HEARINGS – None.
8. PETITIONS, REQUESTS, & APPLICATIONS
a. Back Channel Brewing Special Event Application for Saturday, Nov. 25th – Josh Leddy, owner Back Channel Brewing, was available for questions regarding the special event application for their official grand opening party on November 25. Mr. Leddy discussed the maximum capacity of the brewery and tent, brewery and security staffing levels, conversations with the Mound Fire Department about first responder scenarios, and the hours of live music and placement of speakers for minimal noise impact on surrounding residential properties.
City Administrator Tolsma discussed the draft list of conditions that was included in the memo for Item #8a. He stated that City staff have been working with the brewery owners, and are using an abundance of caution, since this is the first special event at the brewery.
M/Kane Palen, S/Pavot to approve Back Channel Brewing Special Event Application No. 17-08 for November 25 with live music allowed from 5 – 9 p.m. as well as the list of conditions that was included in the memo for Item #8a.
Motion carried 5-0.
9. ORDINANCES & RESOLUTIONS – None.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council – Mayor Rockvam discussed the October 26 Annual Planning Commission Recognition Dinner.
Mayor Rockvam questioned why the City Attorney is at every regular meeting. He stated that informal discussion at work sessions is helpful but most items discussed at the regular meetings need formal review.
City Attorney Jensen Beck stated that it is a Council decision and she has had previous City Councils that have scheduled her to attend work sessions only unless there was a pertinent item on the regular meeting agenda.
M/Pavot, S/Horton to direct the City Attorney to only attend City Council work sessions unless there is a pertinent agenda item that would require her to also attend regular City Council meetings.
Motion carried 5-0.
b. City Staff – None.
c. Contract Staff – None.
11. NEW BUSINESS & COMMUNICATIONS – None.
12. CLAIMS FOR PAYMENT
a. November 6, 2017 Claims
M/Hughes, S/Horton to approve all claims for payment.
Motion carried 5-0.
Mayor Rockvam questioned the electronic and security upgrades for City Hall.
City Administrator Tolsma responded that all electronic upgrades are complete and the security upgrades are continuing but should be complete by the end of 2017.
13. UPCOMING MEETINGS & TRAINING
a. November 8 – LMCD Regular Meeting – 7:00 PM
b. November 9 – LMCC – 7:00 PM
c. November 14 – Administration Committee – 12:00 PM
d. November 15 – Comprehensive Plan Committee – 6:00 PM
e. November 20 – City Council Work Session – 6:00 PM
f. November 20 – Regular City Council Meeting – 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY)
a. MFD Press Release
Council Member Pavot discussed fire information signs that were recently delivered to apartment buildings in Spring Park. She stated that the Council has been working with Fire Chief Pederson to identify un-monitored apartment buildings and add appropriate signage with information for residents.
15. ADJOURNMENT
M/Hughes, S/Horton to adjourn the City Council Meeting at 7:21 p.m.
Motion carried 5-0.
Date Approved: November 20, 2017
_________________________
Theresa Schyma, City Clerk
____________________________
Dan Tolsma, City Administrator
CITY COUNCIL AGENDA
NOVEMBER 6, 2017 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:00 p.m.
Council Members Present: Jerome P. Rockvam, Mayor; Pamela Horton; Gary Hughes; Catherine Kane Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Nancy Jensen Back, City Attorney; and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE – Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Kane Palen to adopt the meeting agenda.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
a. Work Session Meeting Minutes from October 16, 2017
b. Regular City Council Meeting Minutes from October 16, 2017
c. Orono Police Contract Renewal (corrected)
d. Resolution 17-16: Authorizing JPA with the Bureau of Criminal Apprehension
RESOLUTION NO. 17-16
RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF SPRING PARK ON BEHALF OF ITS CITY ATTORNEY AND POLICE DEPARTMENT
This resolution appears as Resolution No. 17-16.
e. Resolution 17-17: Designating Annual Polling Place
RESOLUTION NO. 17-17
RESOLUTION DESIGNATING ANNUAL POLLING PLACE
This resolution appears as Resolution No. 17-17.
M/Pavot, S/Horton to adopt the Consent Agenda.
City Administrator Tolsma stated that the proposed contract that was included in tonight’s agenda packet has some language that has since been corrected in regards to the date of the contract.
Motion carried 5-0.
5. PUBLIC FORUM – None.
6. PRESENTATIONS & GUEST SPEAKERS – None.
7. PUBLIC HEARINGS – None.
8. PETITIONS, REQUESTS, & APPLICATIONS
a. Back Channel Brewing Special Event Application for Saturday, Nov. 25th – Josh Leddy, owner Back Channel Brewing, was available for questions regarding the special event application for their official grand opening party on November 25. Mr. Leddy discussed the maximum capacity of the brewery and tent, brewery and security staffing levels, conversations with the Mound Fire Department about first responder scenarios, and the hours of live music and placement of speakers for minimal noise impact on surrounding residential properties.
City Administrator Tolsma discussed the draft list of conditions that was included in the memo for Item #8a. He stated that City staff have been working with the brewery owners, and are using an abundance of caution, since this is the first special event at the brewery.
M/Kane Palen, S/Pavot to approve Back Channel Brewing Special Event Application No. 17-08 for November 25 with live music allowed from 5 – 9 p.m. as well as the list of conditions that was included in the memo for Item #8a.
Motion carried 5-0.
9. ORDINANCES & RESOLUTIONS – None.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council – Mayor Rockvam discussed the October 26 Annual Planning Commission Recognition Dinner.
Mayor Rockvam questioned why the City Attorney is at every regular meeting. He stated that informal discussion at work sessions is helpful but most items discussed at the regular meetings need formal review.
City Attorney Jensen Beck stated that it is a Council decision and she has had previous City Councils that have scheduled her to attend work sessions only unless there was a pertinent item on the regular meeting agenda.
M/Pavot, S/Horton to direct the City Attorney to only attend City Council work sessions unless there is a pertinent agenda item that would require her to also attend regular City Council meetings.
Motion carried 5-0.
b. City Staff – None.
c. Contract Staff – None.
11. NEW BUSINESS & COMMUNICATIONS – None.
12. CLAIMS FOR PAYMENT
a. November 6, 2017 Claims
M/Hughes, S/Horton to approve all claims for payment.
Motion carried 5-0.
Mayor Rockvam questioned the electronic and security upgrades for City Hall.
City Administrator Tolsma responded that all electronic upgrades are complete and the security upgrades are continuing but should be complete by the end of 2017.
13. UPCOMING MEETINGS & TRAINING
a. November 8 – LMCD Regular Meeting – 7:00 PM
b. November 9 – LMCC – 7:00 PM
c. November 14 – Administration Committee – 12:00 PM
d. November 15 – Comprehensive Plan Committee – 6:00 PM
e. November 20 – City Council Work Session – 6:00 PM
f. November 20 – Regular City Council Meeting – 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY)
a. MFD Press Release
Council Member Pavot discussed fire information signs that were recently delivered to apartment buildings in Spring Park. She stated that the Council has been working with Fire Chief Pederson to identify un-monitored apartment buildings and add appropriate signage with information for residents.
15. ADJOURNMENT
M/Hughes, S/Horton to adjourn the City Council Meeting at 7:21 p.m.
Motion carried 5-0.
Date Approved: November 20, 2017
_________________________
Theresa Schyma, City Clerk
____________________________
Dan Tolsma, City Administrator