August 7, 2017 Council Minutes
CITY OF SPRING PARK
CITY COUNCIL MINUTES
AUGUST 7, 2017 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:00 p.m.
Council Members Present: Jerome P. Rockvam, Mayor; Pamela Horton; Gary Hughes; Catherine Kane Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Nancy Jensen Back, City Attorney; and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE – Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Horton to adopt the meeting agenda.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
a. City Council Work Session Minutes from July 17, 2017
b. City Council Regular Meeting Minutes from July 17, 2017
c. LMCD Port of Call Authorization at Lord Fletchers for Paddle Tap, LLC
M/Pavot, S/Kane Palen to adopt the Consent Agenda.
Motion carried 5-0.
5. PUBLIC FORUM
Rich Dysterheft, certified arborist and owner of R.D. & Associates Specialized Services, Inc., addressed the Council regarding the tree, flag, and wreath services that are provided to the City of Spring Park under their current contract. He further addressed comments that were made at the July 10, 2017 City Council Meeting during the public forum by a Spring Park resident regarding the level of service provided by R.D. & Associates and the future of a particular tree at Thor Thompson Park.
Mr. Dysterheft stated that the tree is stressed and has not been maintained in approximately 20 years so there is a high amount of dead wood. Cutting down the tree is not the goal and trimming in late Fall is the best solution to the problem. There has been damage but the 200 year old tree will continue to live on but it will be in a state in less-than-perfect health
The City Council thanked Mr. Dysterheft for attending the meeting to provide information and clarification regarding the services his company provides to the City of Spring Park.
6. RESENTATIONS & GUEST SPEAKERS - None.
7. PUBLIC HEARINGS - None.
8. PETITIONS, REQUESTS, & APPLICATIONS
a. Running of the Bays Special Event Application– City Administrator Tolsma discussed the Special Event Application and draft conditions for the Running of the Bays on September 9, 2017.
M/Horton, S/Hughes to approve the Running of the Bays Special Event Application for September 9, 2017 with the draft conditions that were presented.
Motion carried 5-0.
9. ORDINANCES & RESOLUTIONS - None.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council – Mayor Rockvam discussed the Fire Commission’s annual budget meeting. He stated that Spring Park’s Fire budget went up 3.2% and the formula used to determine budgeting seems fair for every city that is covered by the Mound Fire Department. He commended Fire Chief Greg Pedersen and Vicki Weber for putting together an excellent budget.
Council Member Horton discussed the parking lot at Back Channel Brewery. She stated she has concerns about rainwater and debris going into the Seton Channel. She asked what the Council could do to work with the property owner to have a rain garden or catch basin installed to assist with drainage and to also make it more visually acceptable.
City Administrator Tolsma responded that he surveyed the parking lot recently and stated that the parking lot was resurfaced in the last few months but the grade of the parking lot itself did not change. There was some clear-cutting of trees recently so now the drainage path is visible. He stated it is clear that the area has drained into that corner for approximately 30-40 years so the City is limited in what it could legally require the property owner to do. He added that the City could discuss voluntary improvements with the owner and also reach out to the Minnehaha Creek Watershed District for guidance and also possible funding options to help improve water quality.
Council Member Kane Palen agrees with Council Member Horton’s comments.
Mayor Rockvam stated that if the drainage was going directly into Lake Minnetonka that would be entirely different but this was always the drainage path for the parking lot but with the clear-cutting it is now exposed.
b. City Staff – City Administrator Tolsma asked for Council feedback regarding exterior cleaning of the water tower in 2017. He stated that it is something the City does approximately every four to five years and it is not required at this time but presented the Council with some proposals to gauge interest.
Mayor Rockvam questioned if this item was included in the budget for 2017.
City Administrator Tolsma responded no but wanted the Council to observe the water tower before the next meeting and let him know if they have a strong opinion on its exterior appearance.
The City Council consensus was to have staff double-check the dates of the last cleaning and report back to the Council.
Council Member Hughes asked for an update on repairing the City’s sidewalks.
City Administrator Tolsma responded that the bid period was still open so pricing and timeline estimates are not yet available.
c. Contract Staff - None.
11. NEW BUSINESS & COMMUNICATIONS - None.
12. CLAIMS FOR PAYMENT
a. August 7, 2017 Claims
M/Horton, S/Hughes to approve all claims for payment.
Motion carried 5-0.
13. UPCOMING MEETINGS & TRAINING
a. August 9 – Planning Commission – 7:00 PM
b. August 9 – LMCD – 7:00 PM
c. August 10 – LMCC – 7:00 PM
d. August 15 – Administration Committee – 12:00 PM
e. August 16 – Police Commission – 8:00 AM
f. August 21 – City Council Work Session – 6:00 PM
g. August 21 – Regular City Council Meeting – 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY) - None.
15. ADJOURNMENT
M/Kane Palen, S/Hughes to adjourn the City Council Meeting at 7:42 p.m.
Motion carried 5-0.
Date Approved: August 21, 2017
_________________________
Theresa Schyma, City Clerk
____________________________
Dan Tolsma, City Administrator
CITY COUNCIL MINUTES
AUGUST 7, 2017 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:00 p.m.
Council Members Present: Jerome P. Rockvam, Mayor; Pamela Horton; Gary Hughes; Catherine Kane Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Nancy Jensen Back, City Attorney; and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE – Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Horton to adopt the meeting agenda.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
a. City Council Work Session Minutes from July 17, 2017
b. City Council Regular Meeting Minutes from July 17, 2017
c. LMCD Port of Call Authorization at Lord Fletchers for Paddle Tap, LLC
M/Pavot, S/Kane Palen to adopt the Consent Agenda.
Motion carried 5-0.
5. PUBLIC FORUM
Rich Dysterheft, certified arborist and owner of R.D. & Associates Specialized Services, Inc., addressed the Council regarding the tree, flag, and wreath services that are provided to the City of Spring Park under their current contract. He further addressed comments that were made at the July 10, 2017 City Council Meeting during the public forum by a Spring Park resident regarding the level of service provided by R.D. & Associates and the future of a particular tree at Thor Thompson Park.
Mr. Dysterheft stated that the tree is stressed and has not been maintained in approximately 20 years so there is a high amount of dead wood. Cutting down the tree is not the goal and trimming in late Fall is the best solution to the problem. There has been damage but the 200 year old tree will continue to live on but it will be in a state in less-than-perfect health
The City Council thanked Mr. Dysterheft for attending the meeting to provide information and clarification regarding the services his company provides to the City of Spring Park.
6. RESENTATIONS & GUEST SPEAKERS - None.
7. PUBLIC HEARINGS - None.
8. PETITIONS, REQUESTS, & APPLICATIONS
a. Running of the Bays Special Event Application– City Administrator Tolsma discussed the Special Event Application and draft conditions for the Running of the Bays on September 9, 2017.
M/Horton, S/Hughes to approve the Running of the Bays Special Event Application for September 9, 2017 with the draft conditions that were presented.
Motion carried 5-0.
9. ORDINANCES & RESOLUTIONS - None.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council – Mayor Rockvam discussed the Fire Commission’s annual budget meeting. He stated that Spring Park’s Fire budget went up 3.2% and the formula used to determine budgeting seems fair for every city that is covered by the Mound Fire Department. He commended Fire Chief Greg Pedersen and Vicki Weber for putting together an excellent budget.
Council Member Horton discussed the parking lot at Back Channel Brewery. She stated she has concerns about rainwater and debris going into the Seton Channel. She asked what the Council could do to work with the property owner to have a rain garden or catch basin installed to assist with drainage and to also make it more visually acceptable.
City Administrator Tolsma responded that he surveyed the parking lot recently and stated that the parking lot was resurfaced in the last few months but the grade of the parking lot itself did not change. There was some clear-cutting of trees recently so now the drainage path is visible. He stated it is clear that the area has drained into that corner for approximately 30-40 years so the City is limited in what it could legally require the property owner to do. He added that the City could discuss voluntary improvements with the owner and also reach out to the Minnehaha Creek Watershed District for guidance and also possible funding options to help improve water quality.
Council Member Kane Palen agrees with Council Member Horton’s comments.
Mayor Rockvam stated that if the drainage was going directly into Lake Minnetonka that would be entirely different but this was always the drainage path for the parking lot but with the clear-cutting it is now exposed.
b. City Staff – City Administrator Tolsma asked for Council feedback regarding exterior cleaning of the water tower in 2017. He stated that it is something the City does approximately every four to five years and it is not required at this time but presented the Council with some proposals to gauge interest.
Mayor Rockvam questioned if this item was included in the budget for 2017.
City Administrator Tolsma responded no but wanted the Council to observe the water tower before the next meeting and let him know if they have a strong opinion on its exterior appearance.
The City Council consensus was to have staff double-check the dates of the last cleaning and report back to the Council.
Council Member Hughes asked for an update on repairing the City’s sidewalks.
City Administrator Tolsma responded that the bid period was still open so pricing and timeline estimates are not yet available.
c. Contract Staff - None.
11. NEW BUSINESS & COMMUNICATIONS - None.
12. CLAIMS FOR PAYMENT
a. August 7, 2017 Claims
M/Horton, S/Hughes to approve all claims for payment.
Motion carried 5-0.
13. UPCOMING MEETINGS & TRAINING
a. August 9 – Planning Commission – 7:00 PM
b. August 9 – LMCD – 7:00 PM
c. August 10 – LMCC – 7:00 PM
d. August 15 – Administration Committee – 12:00 PM
e. August 16 – Police Commission – 8:00 AM
f. August 21 – City Council Work Session – 6:00 PM
g. August 21 – Regular City Council Meeting – 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY) - None.
15. ADJOURNMENT
M/Kane Palen, S/Hughes to adjourn the City Council Meeting at 7:42 p.m.
Motion carried 5-0.
Date Approved: August 21, 2017
_________________________
Theresa Schyma, City Clerk
____________________________
Dan Tolsma, City Administrator