October 24, 2016, Work Session Minutes
CITY OF SPRING PARK
WORK SESSION MINUTES
OCTOBER 24, 2016 – 7:00 PM
SPRING PARK CITY HALL
NOTE: ACTION MAY BE TAKEN
CALL TO ORDER - The meeting was called to order by Mayor Williamson at 7:01 p.m.
Council Members Bruce Williamson, Mayor; Gary Hughes; Megan Pavot; and Pamela Horton.
Present:
Council Members Shirley Bren
Absent:
Staff Present: Dan Tolsma, City Administrator and Theresa Schyma, City Clerk.
Others Present: Michael E. Mason, resident.
1. ORDINANCE SUMMARIES
a. Ordinance Summary 16-03: Brewery/Taproom Zoning
b. Ordinance Summary 16-04: Brewery/Taproom Licensing
c. Ordinance Summary 16-06: Floodplain
City Attorney Beck stated that the Council is determining two things with the proposed summaries: 1) that publication of a summary ordinance is sufficient to inform the public; and 2) that the text of the proposed summary ordinances is clear and appropriate.
M/Horton, S/Hughes to approve Ordinance Summary No. 16-03 regarding Brewery/Taproom Zoning, that the summary text is appropriate and will clearly inform the public with the intent and effect of the complete ordinance, that it be published in the official newspaper, and that it be made part of these minutes.
Motion carried 4-0.
M/Pavot, S/Hughes to approve Ordinance Summary No. 16-04 regarding Brewery/Taproom Licensing, that the summary text is appropriate and will clearly inform the public with the intent and effect of the complete ordinance, that it be published in the official newspaper, and that it be made part of these minutes.
Motion carried 4-0.
M/Hughes, S/Horton to approve Ordinance Summary No. 16-06 regarding Floodplain, that the summary text is appropriate and will clearly inform the public with the intent and effect of the complete ordinance, that it be published in the official newspaper, and that it be made part of these minutes.
Motion carried 4-0.
Mayor Williamson stated that an additional summary ordinance for Ordinance No. 16-05 regarding amending Appendix A of the City Code to establish licensing fees for taprooms will be considered tonight as well.
M/Horton, S/Pavot to approve Ordinance Summary No. 16-05 regarding amending Appendix A of the City Code to establish licensing fees for taprooms, that the summary text is appropriate and will clearly inform the public with the intent and effect of the complete ordinance, that it be published in the official newspaper, and that it be made part of these minutes.
Motion carried 4-0.
2. COUNCIL CHAMBER PROJECTOR DISCUSSION – City Administrator Tolsma presented a summary of the report prepared by Jim Lundberg, LMCC Operations Director.
Mayor Williamson discussed the three options available for the audio/visual upgrade to the Council Chambers including the differences in the technical components, cost associated with each option, and the funds available for the subsidy program at the LMCC.
Council Member Hughes provided further detail of the three options available:
• Option 1 is a recording solution;
• Option 2 is a recording solution plus signal and projector upgrade; and
• Option 3 is a recording solution plus signal upgrade and display installation.
Council Member Hughes stated he is in support of Option 3 after having a thorough discussion with Mr. Lundberg. His only concern with Option 3 is being able to view the TV screen at an angle without degradation in visual quality. He stated he will be visiting a nearby community that has the same setup as Option 3 so that he is comfortable with the decision.
The City Council discussed several details of Option 3 including:
• Location of the screen and viewing angle for Council, staff and the public;
• The possibility of installing a swivel for presentations;
• The pros and cons of keeping the current projector as backup; and
• Whether or not a service maintenance agreement is necessary.
The City Council consensus was to proceed with Option 3 with the preferred location being where the dry erase board is currently located and the backup location would be near the staff table.
Mayor Williamson stated he doesn’t want to make a motion on this item without some clarity in the details.
City Administrator Tolsma responded that Mr. Lundberg will be contacted to discuss specifics and provide guidance on the details that were discussed earlier now that Option 3 has been determined by consensus. He further stated that he believes those details can be finalized so that a motion can be made at a meeting in November.
Council Member Pavot stated that she wants the public to be informed with presentations during Council Meetings but also does not want to waste a lot of staff time preparing presentations when they may not be necessary. She suggested putting more informative materials online for residents.
3. COMMUNITY GARDEN RECAP AND RECOMMENDATIONS FOR 2017 – City Administrator Tolsma presented a summary of the first year for the community garden and the recommendations for 2017. He stated that staff and residents were very pleased with the inaugural season of the garden.
Council Member Hughes stated he has concerns regarding favoritism; looking like the same people get plots every year.
Council Member Pavot continued with the summary and recommendations. She stated that the City should offer first right of refusal for those gardeners that have taken care of their plots in the inaugural season. She stated that adding three new beds is a small expansion so the City could proactively decide to expand instead of waiting to find out next year’s demand. There was a waiting list last year so Council Member Pavot stated she is in favor of a small expansion next year to be more inclusive.
The City Council discussed the current fees and the consensus was to keep the fee the same for a few years until the garden is more established and then revisit the topic.
The City Council consensus was to expand the community garden by adding three new plots and then wait until April 1 to see if the numbers justify a potential increase to a total of six new plots.
4. MISCELLANEOUS – None.
5. INFORMATIONAL ITEMS
a. Fire Department Shared Services Study – Executive Summary – Mayor Williamson discussed the summary report.
City Administrator Tolsma stated that he needs to add one miscellaneous item on tonight’s agenda – the LMCD’s preliminary solicitation of comments for dock expansion at Tonka Ventures. After completion of the mandatory environmental assessment worksheet the LMCD did not find a negative impact so now Tonka Ventures will move on the next phase in the process which is getting an environmental impact statement. The City Council now has 10 days to submit an official comment if they so choose.
Council Member Hughes stated that a public hearing is scheduled for the November 9 LMCD Meeting.
City Administrator Tolsma stated he will forward all information to the Council and he will send all comments from the Council to the LMCD.
ADJOURNMENT – The meeting was adjourned by unanimous consent at 8:40 p.m.
M/Horton, S/Pavot to adjourn the City Council work session at 8:40 p.m.
Motion carried 4-0.
Date Approved: November 14, 2016
_____________________________
Theresa Schyma, City Clerk
____________________________
Dan Tolsma, City Administrator
WORK SESSION MINUTES
OCTOBER 24, 2016 – 7:00 PM
SPRING PARK CITY HALL
NOTE: ACTION MAY BE TAKEN
CALL TO ORDER - The meeting was called to order by Mayor Williamson at 7:01 p.m.
Council Members Bruce Williamson, Mayor; Gary Hughes; Megan Pavot; and Pamela Horton.
Present:
Council Members Shirley Bren
Absent:
Staff Present: Dan Tolsma, City Administrator and Theresa Schyma, City Clerk.
Others Present: Michael E. Mason, resident.
1. ORDINANCE SUMMARIES
a. Ordinance Summary 16-03: Brewery/Taproom Zoning
b. Ordinance Summary 16-04: Brewery/Taproom Licensing
c. Ordinance Summary 16-06: Floodplain
City Attorney Beck stated that the Council is determining two things with the proposed summaries: 1) that publication of a summary ordinance is sufficient to inform the public; and 2) that the text of the proposed summary ordinances is clear and appropriate.
M/Horton, S/Hughes to approve Ordinance Summary No. 16-03 regarding Brewery/Taproom Zoning, that the summary text is appropriate and will clearly inform the public with the intent and effect of the complete ordinance, that it be published in the official newspaper, and that it be made part of these minutes.
Motion carried 4-0.
M/Pavot, S/Hughes to approve Ordinance Summary No. 16-04 regarding Brewery/Taproom Licensing, that the summary text is appropriate and will clearly inform the public with the intent and effect of the complete ordinance, that it be published in the official newspaper, and that it be made part of these minutes.
Motion carried 4-0.
M/Hughes, S/Horton to approve Ordinance Summary No. 16-06 regarding Floodplain, that the summary text is appropriate and will clearly inform the public with the intent and effect of the complete ordinance, that it be published in the official newspaper, and that it be made part of these minutes.
Motion carried 4-0.
Mayor Williamson stated that an additional summary ordinance for Ordinance No. 16-05 regarding amending Appendix A of the City Code to establish licensing fees for taprooms will be considered tonight as well.
M/Horton, S/Pavot to approve Ordinance Summary No. 16-05 regarding amending Appendix A of the City Code to establish licensing fees for taprooms, that the summary text is appropriate and will clearly inform the public with the intent and effect of the complete ordinance, that it be published in the official newspaper, and that it be made part of these minutes.
Motion carried 4-0.
2. COUNCIL CHAMBER PROJECTOR DISCUSSION – City Administrator Tolsma presented a summary of the report prepared by Jim Lundberg, LMCC Operations Director.
Mayor Williamson discussed the three options available for the audio/visual upgrade to the Council Chambers including the differences in the technical components, cost associated with each option, and the funds available for the subsidy program at the LMCC.
Council Member Hughes provided further detail of the three options available:
• Option 1 is a recording solution;
• Option 2 is a recording solution plus signal and projector upgrade; and
• Option 3 is a recording solution plus signal upgrade and display installation.
Council Member Hughes stated he is in support of Option 3 after having a thorough discussion with Mr. Lundberg. His only concern with Option 3 is being able to view the TV screen at an angle without degradation in visual quality. He stated he will be visiting a nearby community that has the same setup as Option 3 so that he is comfortable with the decision.
The City Council discussed several details of Option 3 including:
• Location of the screen and viewing angle for Council, staff and the public;
• The possibility of installing a swivel for presentations;
• The pros and cons of keeping the current projector as backup; and
• Whether or not a service maintenance agreement is necessary.
The City Council consensus was to proceed with Option 3 with the preferred location being where the dry erase board is currently located and the backup location would be near the staff table.
Mayor Williamson stated he doesn’t want to make a motion on this item without some clarity in the details.
City Administrator Tolsma responded that Mr. Lundberg will be contacted to discuss specifics and provide guidance on the details that were discussed earlier now that Option 3 has been determined by consensus. He further stated that he believes those details can be finalized so that a motion can be made at a meeting in November.
Council Member Pavot stated that she wants the public to be informed with presentations during Council Meetings but also does not want to waste a lot of staff time preparing presentations when they may not be necessary. She suggested putting more informative materials online for residents.
3. COMMUNITY GARDEN RECAP AND RECOMMENDATIONS FOR 2017 – City Administrator Tolsma presented a summary of the first year for the community garden and the recommendations for 2017. He stated that staff and residents were very pleased with the inaugural season of the garden.
Council Member Hughes stated he has concerns regarding favoritism; looking like the same people get plots every year.
Council Member Pavot continued with the summary and recommendations. She stated that the City should offer first right of refusal for those gardeners that have taken care of their plots in the inaugural season. She stated that adding three new beds is a small expansion so the City could proactively decide to expand instead of waiting to find out next year’s demand. There was a waiting list last year so Council Member Pavot stated she is in favor of a small expansion next year to be more inclusive.
The City Council discussed the current fees and the consensus was to keep the fee the same for a few years until the garden is more established and then revisit the topic.
The City Council consensus was to expand the community garden by adding three new plots and then wait until April 1 to see if the numbers justify a potential increase to a total of six new plots.
4. MISCELLANEOUS – None.
5. INFORMATIONAL ITEMS
a. Fire Department Shared Services Study – Executive Summary – Mayor Williamson discussed the summary report.
City Administrator Tolsma stated that he needs to add one miscellaneous item on tonight’s agenda – the LMCD’s preliminary solicitation of comments for dock expansion at Tonka Ventures. After completion of the mandatory environmental assessment worksheet the LMCD did not find a negative impact so now Tonka Ventures will move on the next phase in the process which is getting an environmental impact statement. The City Council now has 10 days to submit an official comment if they so choose.
Council Member Hughes stated that a public hearing is scheduled for the November 9 LMCD Meeting.
City Administrator Tolsma stated he will forward all information to the Council and he will send all comments from the Council to the LMCD.
ADJOURNMENT – The meeting was adjourned by unanimous consent at 8:40 p.m.
M/Horton, S/Pavot to adjourn the City Council work session at 8:40 p.m.
Motion carried 4-0.
Date Approved: November 14, 2016
_____________________________
Theresa Schyma, City Clerk
____________________________
Dan Tolsma, City Administrator