July 5, 2016, Council Minutes

JULY 5, 2016 – 7:30 PM

1. CALL TO ORDER – Mayor Williamson called the meeting to order at 7:35 p.m.
2. ROLL CALL – Pavot, Hughes, Bren, Horton, Williamson
3. INTRODUCTIONS – Williamson introduces the council and staff to the public. Administrator Tolsma, Clerk Lewin, Commissioners Mason and Palen.
5. ADOPT AGENDA – Hughes wants to add an item under new business and communications. Hughes makes a motion and Bren seconds to adopt the agenda with the new item. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA – Pavot makes a motion and Horton seconds to adopt the consent agenda. All votes ayes, motion carries.
a. City Council Regular Meeting Minutes from June 20, 2016
b. City Council Work Session Minutes from June 27, 2016
9. PETITIONS, REQUESTS & APPLICATIONS – Williamson said this is about the fifth or sixth year. He said usually Mr. Litfin, a representative of the Tour, is here to answer questions. However, due to the current weather situation it is unlikely he will be able to make it. Williamson makes a motion to accept the application and Hughes seconds. All votes ayes, motion carries.
a. Tour de Tonka – Saturday, August 6th
a. Resolution 16-11: Appointing Election Judges –
Williamson said this is to establish the official election judges who will be trained and organized to conduct the elections, both primary and general. Lewin explained there can be some changes perhaps due to candidate filing or emergency appointments. Hughes makes a motion and Bren seconds to adopt Resolution 16-11. All votes ayes, motion carries.
a. Mayor and Council –
Williamson said there was a meeting regarding the police contract. He said Minnetonka Beach has raised some questions about administrative contractual issues. He said only the administrators and mayors were invited to participate. He said Mtka Beach is concerned about the formula and they feel strongly about making some changes in that area. He said Orono has considered making a change in excess funds at the end of the year. He said most times there is a surplus and retention of those excess funds have been applied to capital improvement fund items not already scheduled. He said they can build up the excess fund over time. He said Orono wants to formalize this in the contract. He feels the police department has been very forthcoming and transparent. He said this will be the subject of a work session and it will be important to see where Mtka Beach’s stand is on this. Williamson said Orono is also proposing a ten year contract from the present three year. Horton wonders why the big extension is being proposed and Williamson said stability and long-range planning.

Hughes wants to comment on three things. The HC Water Patrol said there is a new brochure that it out that is very helpful. He said the Water Patrol will be handing this out while on the lake. Hughes said the next item was Save the Lake has donated about 29K for another deputy dedicated to the lake for 40 hours per week. He said a breakdown was presented for two weeks from a Thursday through Sunday as to what this individual did. He said there was a total of two BWI’s, 27 citations for water craft registrations, 3 written warnings and 129 verbal warnings. He said there were also minor medicals, loud music, stalled watercraft, missing boaters (located) that the deputy assisted with. Hughes said this came from donated funds, not tax dollars. The third item is the new dock and emergency provider station located in the area of the Arcola Bridge. He said they were able to handle medicals and safety related items and it was a positive experience. Hughes said residents were indicating they were very receptive to this extra patrol and efforts to keeping the lake safe for everyone. Horton asked about the water deputy and if this is just for the holiday week and Hughes said no, this will be for the entire boating season. Williamson adds there was good coverage from the local media regarding trash left behind after the heavy weekend.

b. City Administrator –
Tolsma said regarding the short-term public works arrangement, it was put into action last week. He said they’ve been in SP twice now and gotten a good grasp of the lift stations. He said they are logging the data and looking for symptoms of any larger problem. He said it is going well. Tolsma said there will be another meeting on Friday and they will be talking about proposals for long-term coverage. He is also meeting with Orono on Thursday to also talk about a long-term proposal. He will have more information in the coming weeks and hopes to bring it to a work session. Tolsma said he drove the city after the first wave of the storm and he said there isn’t any reportable damage so far.
c. City Engineer
d. City Planner
e. City Attorney
f. Public Works Director
a. July 12 – Administration Committee – 12:00 PM
b. July 13 – LMCD – 7:00 PM
c. July 13 – Planning Commission – 7:00 PM
d. July 18 – City Council Regular Meeting – 7:30 PM
e. July 21 – Work Session – 6 PM (Note: Change from the 25th due to a council member’s conflict.
13. UNFINISHED BUSINESS – Hughes wants to talk about “Drop Homes” a self contained living unit that can be set on a lot. He thinks this should be discussed further because he feels it doesn’t fit with the small lots associated with Spring Park. Williamson said there was some literature about this from Metro Cities and he understands this is a temporary set up and must be removed when the necessity of it has ended. Bren said there is one city that opted out because they have assisted living and health care facilities and Bren feels the city has Presbyterian Homes and it would be in conflict.
a. Bills & Payroll -
Hughes makes a motion to pay the bills. Pavot seconds. Hughes said he asked about the spring clean up cost and Tolsma said this is right around average. He said the spring clean up is always more. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. July Schedules: Channels 8 & 20

16. ADJOURNMENT Hughes makes a motion and Horton seconds to adjourn the meeting at 8:13 p.m. All votes ayes, motion carries.

Wendy Lewin, City Clerk

Dan Tolsma, City Administrator