May 23, 2016 - Work Session Minutes

MAY 16, 2016 – 7:30 PM

1. CALL TO ORDER – Mayor Williamson calls the meeting to order at 7:30 p.m.
2. ROLL CALL – Let the minutes reflect a full council in attendance.
3. INTRODUCTIONS – Williamson introduces the council and staff to the public. Administrator Tolsma, Engineer Kuno, Atorney Beck and Commissioners Mason and Palen.
5. ADOPT AGENDA – Bren makes a motion and Hughes seconds to adopt the agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA – Horton makes a motion and Bren seconds to adopt the consent agenda. All votes ayes, motion carries.
a. City Council Regular Meeting Minutes from May 2, 2016
7. PUBLIC FORUM – No one.
8. PRESENTATIONS & GUEST SPEAKERS – Williamson said there are representatives from WeCAN.
a. WeCAN Presentation –
Kristy Larson, the executive director of WeCAN and Linda Blakesvedt are in attendance. Larson said the background is WeCAN is a community nonprofit located in Mound and they work to empower individuals and families to achieve self-sufficiency. She said they serve the local area who live at or below 200% of the poverty line. Larson said last year over 5800 services were provided with four core areas: emergency assistance of which 35 Spring Park families were served; family assistance, 130 Spring Park residents; food – (Meals on Wheels), 18 Spring Park residents and the Mobile Market transporting nutritious foods of which 109 Spring Park residents were served; and employment seeking. Pavot said she attended the open house and she liked the birthday gift program and thought it was a very innovative idea. She also liked the fact that there were pet food options available. Larson said they received a grant and it also provides veterinary services. Williamson said he knows that sometimes these are not long-term needs but more of a bridging during times of need. Larson invites the council to stop by at any time.
a. Special Event Application –
RES Specialty Pyrotechnics (Lord Fletcher’s Restaurant) – Williamson said he hasn’t seen this before. Tolsma said he doesn’t have a lot of information as this came in rather late. He added this is also coming up fairly soon. Tolsma said he talked to the applicant in order to get more information. He said the two biggest concern are noise and/or smoke. The applicant said neither of those issues are involved with the proposal. He said there is a photo in the council packet and it was explained it was a glorified sparkler going off for 20 seconds and going 20 feet in height. He said fire dancers are providing the pyrotechnics. Tolsma told the applicant he would bring it to the council and said the Mound Fire Department needs to be consulted. He said it is not a typical fireworks display. Williamson said we don’t have a complete application. He said there is a description of the conversation and no detail with the application. He said the date is June 3rd. He wonders about a reputable firm in this line of business wouldn’t understand that there would be more information required. Hughes said on the application map where there is a safety zone, he thinks it’s a small safety zone. He said he called the Water Patrol to see if they knew anything and who he spoke with wasn’t sure. Hughes asked Tolsma about the timing and he wondered if that is past the allowable music permit hours and Tolsma said he thinks it goes until 10 p.m. Hughes has concerns about boats parking around the small island where the show will take place. Williamson said depending upon the answers to those questions, there will be more questions. He said safety is of most importance. Horton adds that the sparkler looks interesting but she is concerned about the ash and potential hazard of grass fire potential and boats. Williamson said answers need to be had.

Hughes wonders what Emer’s feeling is in regard to this and what Fletcher’s would do in order to insure safety. He said more information is necessary and to consult with the fire department. He said this could come up at the work session. Williamson said this needs to be vetted and he wonders if the fire department even has a basis to judge this. Hughes thinks Water Patrol needs to be consulted too. Williamson wonders if this show will go on even if they don’t have a permit. Tolsma said he doesn’t know the answer to that. Horton believes the fire dancers also need to be checked in terms of what they are proposing. Pavot said she doesn’t think there is a lot of ash. She said there is a popping sound and she thinks the combustion is within. Williamson said it is necessary to have someone who deals with this, not just supposition. Bren said she is concerned with the fact that no one is here in order to answer the council’s questions. Pavot is also concerned with the noise. She said it does make a noise and it can sound like shots fired. Williamson wonders if the City of Minnetonka Beach could offer some suggestions as they deal with this with the Lafayette Club. Tolsma said he will go back to the applicant stating there are a lot of questions and he believes they need to come in front of the council. He will meanwhile start a discussion with the fire department to find out what they will need. Pavot wonders if a modified application could be formed in order to address more specific questions. Tolsma said going forward he believes it is necessary for the applicant to be present in order to answer questions. He said if they are serious about their event, they should be willing to come forward.

a. Resolution 16-10: Norling CUP Extension Request –
Williamson said he hopes most remember this from last year as it was expiring last year at this time and was extended. He said there were improvements that were described and the council was in favor. He said he isn’t sure why this is delayed but Norling is obviously interested in this because he’s asked for another extension. He has no problem extending this again but thinks there needs to be specifics about the number of extensions. Horton said this approval is to allow site improvements by May 2017. Williamson said that’s a new date added to the existing. Tolsma said the plan is to do this in the summer or fall of 2016. He said the early spring created a hectic start up. Hughes thinks it will be a great improvement to the site so he’s in favor of it. Hughes makes a motion to approve Resolution 16-10 and Bren seconds. All votes ayes, motion carries.
a. Mayor and Council –
• Williamson said he was at a Gillespie Board meeting and it was mostly routine business and all positive on the activities with the mission of the organization and fund raising opportunities.
• Hughes said Jim Brimeyer is the Interim Director and doing a wonderful job as he did for the City of Spring Park. He said they are developing the job description for Executive Director. Williamson said he liked the previous director and he thinks it’s the LMCD’s job to formulate a job description. Hughes said what is being asked is stakeholders to answer three simple questions. He said they have received feedback from some and they’ve gotten some good comments back. Williamson wondered why this request wasn’t sent out earlier as he feels this does not allow for a quick turnaround. Williamson said he didn't get it in a timely manner in order to respond. Hughes said they have received comments back and they're just looking for feedback.
• Horton said she road her bike to the gardens at Wilkes Park. She said the merry-go-round is back and the gardens look wonderful. Horton thanks Pavot for getting this great community event off the ground. Williamson said he checked to see if the water service was functioning and he noticed there were two high school students doing an oil painting on a canvas.
b. City Administrator – Tolsma said notice of a 50% grant award from Centerpoint Energy has been received and is for $2,100 which is enough to purchase three AED’s. He said they are thinking for Minnetonka Drive-In, Thor Thompson Park and Lord Fletcher’s Restaurant.
c. City Engineer
1. MS4 Public Hearing –
Williamson said this is a required public hearing that escapes notice. He said it has to do with preventing pollution. There is no one present to comment on this. Williamson opens the public hearing at 8:20 p.m. Kuno thanks the council. He said this is a requirement for the permitting process and the annual report of the MS4. Kuno said the program revolves around stormwater runoff and how it can harm lakes, streams and rivers. He said Spring Park is tasked to develop pollution control programs. He said best management practices need to be identified. Sambatek has reviewed the plan and has identified a list of items to maintain compliance. He said the list included gathering additional information and adjusting new permit regulations from the Minnehaha Creek Watershed. He said the report is due June 30th. Williamson said there is an elaborate and detailed plan that gets tweaked occasionally. He said it has to be statutorily consistent. He said what needs to happen is to measure results. He said it came down to analyzing the street sweeping. He said it also comes down to educating the public. Williamson wonders if there is more that is necessary and Kuno said he doesn’t think so. He said Sambatek has provided additional information and he thinks the next item is to submit the annual report with information provided by Sambatek. Williamson closes the public hearing at 8:27 p.m.
d. City Planner
e. City Attorney
f. Public Works Superintendent
a. May 23 – Council Work Session – 7:00 PM
b. May 25 – LMCD – 6:00 PM
c. June 6 – City Council Regular Meeting – 7:30 PM
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. MFD April Report
16. ADJOURNMENT - Horton makes a motion and Bren seconds to adjourn the meeting at 8:44 p.m. All votes ayes, motion carries.

Wendy Lewin, City Clerk

Dan Tolsma, City Administrator