June 1, 2015, Council Minutes

JUNE 1, 2015 – 7:30 PM

1. CALL TO ORDER – Mayor Williamson called the meeting to order at 7:30 p.m.
2. ROLL CALL – Pavot, Hughes, Bren, Horton, Williamson
3. INTRODUCTIONS – Williamson introduced the council and staff to the viewing public. Administrator Tolsma, Clerk Lewin, Planning Commissioner Mason, Attorney Beck.
5. ADOPT AGENDA – Hughes wants to add under miscellaneous a discussion topic and photo regarding playground equipment and he so moves to adopt the agenda with the addition. Horton seconds. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA – Bren makes a motion and Pavot seconds to adopt the consent agenda. All votes ayes, motion carries.
a. City Council Regular Meeting Minutes from May 18, 2015
b. City Council Work Session Minutes from May 26, 2015
7. PUBLIC FORUM – No one.
a. Mayor and Council –
a. LMCC By Law Amendments
Williamson said the changes are in executive committee. They are dealing with size, meeting times established and signatures for finances. Williamson moves to accept and Hughes seconds. All votes ayes, motion carries.
b. City Administrator –
a. West Arm East Road Project – Change Order #1
Tolsma said when discussion was for both West Arm Central and East, it was a combined project. This would have included the intersection however West Arm Central was not approved for improvement. Tolsma said West Arm Rd East is moving forward but the intersection affected was not part of the project. He said discussion was held regarding including the intersection and it was decided to include the intersection in the road project. Tolsma said there were three drainage options initially. When looking at project costs they always looked at the most costly option, option three, but they have now gone back to option one due to the failure to reach an agreement with the owner of Lord Fletcher’s Apartments for the easement. Tolsma said option one was the initial option suggested by the Minnehaha Creek Watershed District. Williamson wonders about blending the unimproved section of the road. Tolsma said there will be some minor tapering. Williamson is concerned about pavement levels. Bren wonders if this is already spelled out in the proposal. Tolsma said they are going to leave off the final coat. He said that will take the road through a freeze thaw cycle and then in the spring the final overlay will be put down and it should even it out. But, Tolsma thinks this is a good question for the engineer. Williamson said he is concerned about a ripple affect due to change orders. Hughes asked about the type of curbing and Tolsma said it’s the same curbing on the rest of the project but there will be a valley gutter curbing by the apartment entrance. Williamson is looking for a motion and Hughes makes that motion to approve the change order and Bren seconds. All votes ayes, motion carries.

Tolsma said in the next few days, the hydroseeding will be done for the drainage basin and a black top crew will be coming. He said Ag-lime was added to the baseball field at Thor Thompson Park. Hughes asked about blacktop and repairing on Black Lake Road. Tolsma asked if there were markings on the road and Hughes was unsure.
c. City Engineer – Nothing.
d. City Attorney – Williamson said Beck is working on updating the fee schedule and she has an update. Beck said at last week’s staff meeting the fees were discussed with the city planner and she will be forwarding it to the building official for his review. She said it will then be reviewed again for final approval. Williamson asked about the comprehensiveness of the changes and Beck said she is referencing the corresponding codes and making sure everything is current. Williamson asked about the recent street antics taking place mostly in the City of Mound and he wondered if the City of Spring Park should update the code to reflect the safety of its residents. Beck said she was looking for references on banning face masks. Beck said Spring Park does have an ordinance on the books if anyone is acting in a threatening manner, police can intercede. She said she can put together a memo that reflects her research. Williamson wonders about the definition of “threatening” and whether this includes gestures. Beck said the ordinance talks about the feeling from the victim and whether they feel threatened.
e. Public Works Superintendent – Nothing.
12. UPCOMING MEETINGS & TRAINING – Williamson wants to add June 3rd, Investment and Finance committee at City Hall.
a. June 9 – Administration Committee – 12:00 PM
b. June 10 – Police Commission – 8:00 AM
c. June 10 – Planning Commission – 7:00 PM
d. June 10 – LMCD – 7:00 PM – Hughes said the official business meeting will be between 5 and 5:30 and after they will be meeting with a consultant.
e. June 15 – Regular City Council Meeting – 7:30 PM
a. Bills & Payroll – Williamson said the big item is the request for $131,000 for pay request for Kings Road and $18,000 for the repair of the water tower. Tolsma said this is per the agreement entered into and all sides have agreed it is satisfactory. Bren makes a motion and Hughes seconds to pay the bills. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. Emergency Management Seminar – Williamson said this is at Corcoran Community Center on June 25th.
b. Hughes said he brought in a copied photo of foreign objects found in park equipment. He said the timbers around the park equipment are splintering and he said his church uses black composite that won’t splinter. He thinks the timbers at the park are disintegrating and the finish is worn off and wires are pulling away. He said he spent some time pulling things out and is concerned about injury to the children that play there. Williamson asked Tolsma where the city is at in terms of the park upgrade. Tolsma said nothing has been purchased but a meeting will be put together with a playground representative. He said they hope to get an idea for better options. He said Norlings have been consulted and they suggested the Keystone block system but there are concerns about safety hazards. He said they hope to have a few options to choose from. Williamson asked if this is in the budget and Tolsma said dollars were allocated under the public revolving fund. He said this is a result of work the Planning Commission did for the last few years and taking their suggestions and working through the list. Bren asked if the photo was showing what is present in the timbers now and Hughes confirmed these are debris items working their way to the surface. Tolsma wants to clarify that these items didn’t come from Spring Park’s playground but from a different source.

Williamson wants to acknowledge Goman for the water plant tour and his explanation of how things work and interface with the plant upgrade. He wants to thank him for accommodating the questions and the good background information supplied.

Williamson asked Hughes and Pavot about the survey from the Carlson School of Business at the University of MN. He said there were hundreds of responses and found the LMCD and the DNR to be highly criticized. Pavot said she hasn’t looked at it yet. Hughes said he’ll hold his comments until Pavot has had a chance to review the study. He questions the methodology of the research.

16. ADJOURNMENT – Hughes makes a motion and Bren seconds to adjourn the meeting at at 8:14 p.m. All votes ayes, motion carries.

Wendy Lewin, City Clerk

Dan Tolsma, City Administrator