October 5, 2015, Council Minutes

OCTOBER 5, 2015 – 7:30 PM

1. CALL TO ORDER - Mayor Williamson called the meeting to order at 7:30 p.m.
2. ROLL CALL - Pavot, Hughes, Bren, Horton, Williamson
3. INTRODUCTIONS - Williamson introduces the council and staff to the public. Administrator Tolsma, Clerk Lewin, Engineer Pearson, Commissioner Mason. Several members of student government class from Mound Westonka
5. ADOPT AGENDA - Hughes makes a motion and Pavot seconds to adopt the agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA - Williamson has a revision to September 21st on page two regarding call frequency and should be property value. Hughes wants to add to the September 28th minutes under the category "upgrading water/sewer infrastructure/"Rates".
a. City Council Regular Meeting Minutes from September 21, 2015
b. City Council Work Session Minutes from September 28, 2015
Horton makes a motion and Bren seconds to adopt the consent agenda. All votes ayes, motion carries.
7. PUBLIC FORUM - Daniel Seward 2401 Interlachen Rd. He said he was in front of the council before regarding rental housing inspections in Spring Park. Seward said he called Jim Ganelli from the City of Hopkins who states they have 60% rental. Seward asked how they knew what was rental and what isn’t. Ganelli told him houses that are non-homestead is a big indicator it's rental. Ganelli went on to say if it’s discovered it’s rental, fines can be doubled to the landlord. Seward said he went six days without a useable shower. He doesn’t want this to happen to anyone else that moves to Spring Park. He thinks this can be remedied by inspections. Seward is willing to help to facilitate this and will volunteer for this. He said he thinks issues should be resolved at the local level. Williamson said there have been discussions at the staff level and relook at previous efforts towards this goal. He said nothing will happen fast, he feels this will be studied over the winter months when there is time to consider workability, costs, enforcement and cost benefits. He said the issue is important. Williamson said he appreciates keeping the topic alive.
a. Resolution 15-18: Schedule Assessment Hearing
Williamson said it’s not necessary to weigh the details, this is to set a date for the assessable project, this being a road and calculation is done for obligation to pay for their portion. Williamson said there is a deadline for the tax rolls for 2016. He said the suggested time would be November 16th and to allow enough time for invoices to be submitted and to make sure all the numbers are in. He said this has to be published twice and notices need to be mailed to affected property owners. Williamson makes the motion to establish November 16 for the date of the assessment hearing. Hughes seconds. All votes ayes, motion carries.
a. Williamson said Finance Committee council member Pavot and he met with staff and advisors on October 1st. He said there isn’t much to report as it was a basic review on how to find a better way to invest the capital to get a better rate of return. He said possibilities will be outlined for the council in the near future.
• Hughes said the LMCD is working on the strategic plan. He said the DNR is cutting back on AIS dollars.
b. City Administrator
a. Dakota Trail Winter Use Permit
Tolsma said this is the annual request for winter maintenance on the Dakota Trail. He said they solicit feedback from the communities and allow cities to maintain the trail. He said costs and liabilities fall on the cities. He said the City has always chose to not maintain the trail, partly because of liability and partly because adjoining cities don’t do it. Williamson said this is a repeat from previous years. While the council may not be adverse to this, to assume the other obligations and responsibilities it’s onerous. Williamson still encourages those to use the trail while it’s useable. Hughes is not in favor of maintaining the trail. Pavot agrees. She said it’s a shame it’s not maintained by the proper agency and not as an added expense to the City. Bren said the trail can still be used if it isn’t maintained. She said cross country skiers can use it as well as those who snow shoe. Williamson said the directive is to not enter into this agreement. Pavot said there is money available for health and wellness activities as a joint venture with other cities. Hughes moves that the City does not enter into an agreement with Three Rivers Park. Horton seconds. All votes ayes, motion carries.
c. Engineer – Brief update on West Arm Road East. He said the project has concrete curb and gutter with the majority of the work done. A small portion of the curb in front of LF is not completed yet. He said it has to be poured in two phases to allow for passage in and out of Lord Fletcher’s Apartments. He said the first asphalt will be put down on Wednesday.
d. City Planner
e. City Attorney
f. Public Works Superintendent
a. October 6 – Volunteer Appreciation Dinner – 6:00 PM
b October 7 – Fire Commission – 11:00 AM
c. October 8 – LMCC – 7:00 PM - Williamson said the LMCC will review the adopted budget.
d. October 13 – Administration Committee – 12:00 PM
e. October 14 – Planning Commission – 7:00 PM
f. October 14 – LMCD – 7:00 PM
g. October 19 – Regular City Council Meeting – 7:30 PM
a. Bills & Payroll - Bren makes a motion and Pavot seconds to pay the bills. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. August Financial Report
b. WeCAB Request for Support (with updated usage statistics) - Williamson said there are no surprises. He said this has been discussed before logistics were requested. He said there are some contributors as well as Ridgeview Medical. He said there is a state law that states cities cannot make charitable contributions but they have the opportunity to contract for services. He said it’s under that guidance that the Gillespie Center fits in. He suggests the same as a model for WeCAB and suggests the city attorney work towards an equitable amount. He said an invoice can be generated from there.

16. ADJOURNMENT - Hughes makes a motion and Horton seconds to adjourn at 8:04 p.m. All votes ayes, motion carries.

Wendy Lewin, City Clerk

Dan Tolsma, City Administrator