August 3, 2015, Council Minutes
CITY OF SPRING PARK
CITY COUNCIL MINUTES
AUGUST 3, 2015 – 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER – Mayor Williamson called the meeting to order at 7:30 p.m.
2. ROLL CALL – Pavot, Hughes, Bren, Horton, Williamson
3. INTRODUCTIONS – Williamson introduced the council and staff to the public. Administrator Tolsma, Clerk Lewin, Attorney Beck, Commissioner Mason.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA – Hughes makes a motion to adopt the agenda and Horton seconds. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA -
a. City Council Work Session Meeting Minutes from July 27, 2015 – Williamson said he gave Lewin a correction on page three at the bottom, last sentence at the end and added a change. Bren makes a motion and Pavot seconds to adopt the consent agenda with the noted change. All votes ayes, motion carries.
7. PUBLIC FORUM – No one.
8. PRESENTATIONS & GUEST SPEAKERS – None.
9. PETITIONS, REQUESTS & APPLICATIONS -
a. Lord Fletcher’s Restaurant Special Events Application –
Williamson said the application was included in the packet. He said there are two events, one a fund raiser on August 18th on behalf of an employee seriously injured in an accident; the other event is a Lake cleanup event on September 19. Williamson said it’s the amplified noise that is the nuisance. He said a band will be playing from 3-5 p.m. Williamson said he assumes a motion would be to impose the same conditions as the summer music permit but to add the two additional dates. Horton makes a motion to approve the two special events with dates and times as specified in the application and with the same conditions as previous music permit conditions. Bren seconds. Hughes said when comparing the summary from the administrator for live music for two or three hours and then when referring to the actual application, it says two hours. Hughes wants to make it clear that they're approving two hours. Horton agreed and she wonders if they should be contacted to clarify. The timing discrepancy is discussed. Hughes interprets the request for two hours of music. Williamson thinks one of the requests for timing of the music will float somewhere within the three hour time frame. All votes ayes, motion carries.
10. ORDINANCES & RESOLUTIONS -
a. Resolution 15-13: Amendment to Recycling Agreement –
Williamson explained the amendment to the recycling agreement is for extending the agreement one more year and adding organics. Williamson said the amount of money is extremely small therefore this is not a grand financial benefit to the city. Pavot asked about increasing the number of recyclables collected and she wonders about multi-housing units. Lewin explained multi-housing units in the city do have recycling available but they are charged for their recycling. Williamson thinks this might be a study session issue for the future and perhaps bring someone in the make a presentation on the subject as well as discussing the organics. Hughes moves to approve Resolution 15-13 extending the agreement one more year. Horton seconds. All votes ayes, motion carries.
11. REPORTS OF OFFICERS & COMMITTEES -
a. Mayor and Council – Williamson nothing.
• Hughes – LMCD. He displays a pamphlet regarding electric shock drowning and he said there has been a lot of interest in this. He asked how many have seen a device that claims to show everything is wired correctly and it does not always work. Hughes said there is good information on the LMCD’s website.
b. City Administrator – nothing. Tolsma reminded the council he is leaving for a wedding out of town so he’ll be gone from Thursday through Tuesday.
c. City Engineer – nothing.
d. City Attorney – nothing.
e. Public Works Superintendent
a. Storm Cleanup Recap – Williamson said Goman put in the packet a memorandum regarding the cleanup effort.
12. UPCOMING MEETINGS & TRAINING -
a. August 6 – LMCC – 7:00 PM
b. August 12 – LMCD – 7:00 PM 5:30 p.m.
c. August 12 – Planning Commission – 7 p.m.
d. August 13 – Administration Committee – 12:00 PM
e. August 17 – Regular Council Meeting – 7:30 PM
f. August 19 – Fire Commission Budget Meeting – 10:30 AM
13. UNFINISHED BUSINESS -
14. NEW BUSINESS & COMMUNICATION -
a. Bills & Payroll – Horton makes a motion and Pavot seconds to pay the claims. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only) -
a. June Financial Report –
Williamson said this is always a good benchmark because it’s the half way point in the year. He said the bank account totals will go up because of utility billing revenue coming in. He said the accounts look to be healthy and in good order. He asked Tolsma if there are any surprises they should be aware of. Tolsma said the budget is right on track. He said this June report does not include the property tax settlement and that is about $480,000. Williamson said there is repair and work on the sewer televising and contractors have been consulted and final numbers should be coming in soon. He said the dollar amount is looking to be about $50-75K and he thinks they look at this as a one-time capital outlay. Williamson wonders if this will be brought to a council meeting or a work session. Williamson also wonders if this should come before a finance committee first. Tolsma said it depends on timing when the estimates come in and what meeting this will be presented at. He said there are some CD’s maturing in September and it might be worthwhile to wait. Williamson thinks this should be put on hold until the next council meeting to see what the impact will be. He said the strategic planning is also coming up and that might be a good time to talk about this.
Hughes said when the water treatment upgrade begins and the sewer cleaning begins it takes up a lot of Goman’s time. Hughes thought there was an estimate for approximately 20 hours additional of Goman’s time and he wonders if overtime should be allocated for this. Williamson thinks they should think about capping the overtime. Tolsma said the engineers have estimated that Goman will have about 20 extra hours in order to get up to speed on the new water plant functions.
b. Mound Fire Department Draft Budget Documents –
Williamson said this is important as it’s a big part of the city’s budget. He thinks it looks in good order and it’s based on a formula. Hughes said Chief Pederson does a great job in putting the numbers together. He said it’s a rolling average over three years. Williamson said there is a capital replacement fund for a new fire truck but this is a big expense so there might be some financing involved. Williamson hopes the city is fully onboard with replacing this piece of equipment as it involves life and safety issues.
16. ADJOURNMENT – Bren makes a motion and Hughes seconds to adjourn the meeting at 8:23 p.m. All votes ayes, motion carries.
__________________________
Wendy Lewin, City Clerk
____________________________________
Dan Tolsma, City Administrator
CITY COUNCIL MINUTES
AUGUST 3, 2015 – 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER – Mayor Williamson called the meeting to order at 7:30 p.m.
2. ROLL CALL – Pavot, Hughes, Bren, Horton, Williamson
3. INTRODUCTIONS – Williamson introduced the council and staff to the public. Administrator Tolsma, Clerk Lewin, Attorney Beck, Commissioner Mason.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA – Hughes makes a motion to adopt the agenda and Horton seconds. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA -
a. City Council Work Session Meeting Minutes from July 27, 2015 – Williamson said he gave Lewin a correction on page three at the bottom, last sentence at the end and added a change. Bren makes a motion and Pavot seconds to adopt the consent agenda with the noted change. All votes ayes, motion carries.
7. PUBLIC FORUM – No one.
8. PRESENTATIONS & GUEST SPEAKERS – None.
9. PETITIONS, REQUESTS & APPLICATIONS -
a. Lord Fletcher’s Restaurant Special Events Application –
Williamson said the application was included in the packet. He said there are two events, one a fund raiser on August 18th on behalf of an employee seriously injured in an accident; the other event is a Lake cleanup event on September 19. Williamson said it’s the amplified noise that is the nuisance. He said a band will be playing from 3-5 p.m. Williamson said he assumes a motion would be to impose the same conditions as the summer music permit but to add the two additional dates. Horton makes a motion to approve the two special events with dates and times as specified in the application and with the same conditions as previous music permit conditions. Bren seconds. Hughes said when comparing the summary from the administrator for live music for two or three hours and then when referring to the actual application, it says two hours. Hughes wants to make it clear that they're approving two hours. Horton agreed and she wonders if they should be contacted to clarify. The timing discrepancy is discussed. Hughes interprets the request for two hours of music. Williamson thinks one of the requests for timing of the music will float somewhere within the three hour time frame. All votes ayes, motion carries.
10. ORDINANCES & RESOLUTIONS -
a. Resolution 15-13: Amendment to Recycling Agreement –
Williamson explained the amendment to the recycling agreement is for extending the agreement one more year and adding organics. Williamson said the amount of money is extremely small therefore this is not a grand financial benefit to the city. Pavot asked about increasing the number of recyclables collected and she wonders about multi-housing units. Lewin explained multi-housing units in the city do have recycling available but they are charged for their recycling. Williamson thinks this might be a study session issue for the future and perhaps bring someone in the make a presentation on the subject as well as discussing the organics. Hughes moves to approve Resolution 15-13 extending the agreement one more year. Horton seconds. All votes ayes, motion carries.
11. REPORTS OF OFFICERS & COMMITTEES -
a. Mayor and Council – Williamson nothing.
• Hughes – LMCD. He displays a pamphlet regarding electric shock drowning and he said there has been a lot of interest in this. He asked how many have seen a device that claims to show everything is wired correctly and it does not always work. Hughes said there is good information on the LMCD’s website.
b. City Administrator – nothing. Tolsma reminded the council he is leaving for a wedding out of town so he’ll be gone from Thursday through Tuesday.
c. City Engineer – nothing.
d. City Attorney – nothing.
e. Public Works Superintendent
a. Storm Cleanup Recap – Williamson said Goman put in the packet a memorandum regarding the cleanup effort.
12. UPCOMING MEETINGS & TRAINING -
a. August 6 – LMCC – 7:00 PM
b. August 12 – LMCD – 7:00 PM 5:30 p.m.
c. August 12 – Planning Commission – 7 p.m.
d. August 13 – Administration Committee – 12:00 PM
e. August 17 – Regular Council Meeting – 7:30 PM
f. August 19 – Fire Commission Budget Meeting – 10:30 AM
13. UNFINISHED BUSINESS -
14. NEW BUSINESS & COMMUNICATION -
a. Bills & Payroll – Horton makes a motion and Pavot seconds to pay the claims. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only) -
a. June Financial Report –
Williamson said this is always a good benchmark because it’s the half way point in the year. He said the bank account totals will go up because of utility billing revenue coming in. He said the accounts look to be healthy and in good order. He asked Tolsma if there are any surprises they should be aware of. Tolsma said the budget is right on track. He said this June report does not include the property tax settlement and that is about $480,000. Williamson said there is repair and work on the sewer televising and contractors have been consulted and final numbers should be coming in soon. He said the dollar amount is looking to be about $50-75K and he thinks they look at this as a one-time capital outlay. Williamson wonders if this will be brought to a council meeting or a work session. Williamson also wonders if this should come before a finance committee first. Tolsma said it depends on timing when the estimates come in and what meeting this will be presented at. He said there are some CD’s maturing in September and it might be worthwhile to wait. Williamson thinks this should be put on hold until the next council meeting to see what the impact will be. He said the strategic planning is also coming up and that might be a good time to talk about this.
Hughes said when the water treatment upgrade begins and the sewer cleaning begins it takes up a lot of Goman’s time. Hughes thought there was an estimate for approximately 20 hours additional of Goman’s time and he wonders if overtime should be allocated for this. Williamson thinks they should think about capping the overtime. Tolsma said the engineers have estimated that Goman will have about 20 extra hours in order to get up to speed on the new water plant functions.
b. Mound Fire Department Draft Budget Documents –
Williamson said this is important as it’s a big part of the city’s budget. He thinks it looks in good order and it’s based on a formula. Hughes said Chief Pederson does a great job in putting the numbers together. He said it’s a rolling average over three years. Williamson said there is a capital replacement fund for a new fire truck but this is a big expense so there might be some financing involved. Williamson hopes the city is fully onboard with replacing this piece of equipment as it involves life and safety issues.
16. ADJOURNMENT – Bren makes a motion and Hughes seconds to adjourn the meeting at 8:23 p.m. All votes ayes, motion carries.
__________________________
Wendy Lewin, City Clerk
____________________________________
Dan Tolsma, City Administrator