June 17, 2019 Council minutes
CITY OF SPRING PARK
CITY COUNCIL MINUTES
JUNE 17, 2019 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:00 p.m.
Council Members Present: Jerome P. Rockvam, Mayor; Gary Hughes; Pamela Horton; Catherine Kane Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Mary Tietjen, City Attorney; and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE – Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Horton to adopt the meeting agenda.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
a. Regular City Council Meeting Minutes from June 3, 2019
b. Resolution 19-12: Designation of Annual Polling Place
M/Pavot, S/Kane Palen to adopt the Consent Agenda.
Motion carried 5-0.
5. PUBLIC FORUM
Shirley Bren, Spring Park resident and Council appointed representative to the Gillespie Center, presented an update on the happenings at the Gillespie Center. She added that 30 new memberships were added during May which was Membership Month.
6. PRESENTATIONS & GUEST SPEAKERS
a. Jim Eichten – 2018 Audit Report - Jim Eichten, representative of the City’s audit firm of Malloy, Montague, Karnowski, Radosevich & Co., P.A., presented a PowerPoint summary of the 2018 audit report and provided information on the City’s current financial condition. He stated that the compliance piece of the 2018 audit was satisfactory and there was only one finding to report; the City did not receive a broker certification form from the City’s investment advisor. However, he noted that item was corrected and he does not anticipate that finding on next year’s report. He stated the City is in stable financial condition and he was able to issue an unmodified and clean opinion for the City’s activities. He further stated that the utility rate adjustments were a solid decision to help address depreciation and believes the City will begin to see the positive impact during next year’s report.
The Council thanked Mr. Eichten for his presentation.
7. PUBLIC HEARINGS – None.
8. PETITIONS, REQUESTS, & APPLICATIONS – None.
9. ORDINANCES & RESOLUTIONS – None.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council
Council Member Hughes discussed Mound Fire Department providing safety training to staff at Rockvam Boatyards. Employees are trained to handle fire, medical, and hazmat situations to help maintain safety on Lake Minnetonka.
b. City Staff – None.
c. Contract Staff – None.
11. NEW BUSINESS & COMMUNICATIONS – None.
12. CLAIMS FOR PAYMENT
a. June 17, 2019 Claims
M/Horton, S/Hughes to approve all claims for payment.
Motion carried 5-0.
13. UPCOMING MEETINGS & TRAINING
a. June 19 – Police Commission Meeting – 8:00 AM
b. June 26 – LMCD Work Session at 6:00 PM with Regular Meeting at 7:00 PM
c. July 1 – Regular City Council Meeting – 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY)
a. Mound Fire Department Happenings
b. LMCD Aquatic Invasive Species Master Plan Flyer
c. PeopleService April O&M Report
Council Member Hughes discussed the PeopleService report that included details about replacing the fire hydrant on Northern Avenue due to leaking. He questioned how the City knows when hydrants are leaking and if more hydrants need to be replaced due to age.
City Administrator Tolsma responded that semi-annual hydrant flushing is a good test to find hydrants that have issues. He added that the age of the hydrant doesn’t necessarily mean that it needs to be replaced just that certain hydrants need to be monitored more closely which is why the City flushes twice per year. He further stated that hydrant flushing improves water quality and that Shawn Wilson of PeopleService does a good job of monitoring hydrants and resolving issues quickly.
Mayor Rockvam asked City Administrator Tolsma to prepare an agreement for snowplowing services next year so that the City has more time to work out a plan.
City Administrator Tolsma responded that he is preparing a three-year contract this summer.
15. ADJOURNMENT
The meeting was adjourned by unanimous consent at 7:38 p.m.
Date Approved: July 1, 2019
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Dan Tolsma, City Administrator
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Theresa Schyma, City Clerk