October 21, 2019 Council Minutes
CITY OF SPRING PARK
CITY COUNCIL MINUTES
OCTOBER 21, 2019 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:03 p.m.
Council Members Present: Jerome P. Rockvam, Mayor; Gary Hughes; and Megan Pavot
Council Members Absent: Pamela Horton
Staff Present: Dan Tolsma, City Administrator; Brian Hare, City Engineer; Al Brixius, City Planner; David Anderson, Assistant City Attorney; and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE – Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
Mayor Rockvam asked if anybody in the audience was in attendance to speak on Item #7a. With no response, he recommended that Item #7a be removed from the agenda.
Council Member Hughes agreed and requested that the agenda be amended so that Item #7a is removed from the agenda.
M/Hughes, S/Pavot to adopt the meeting agenda as amended.
Motion carried 3-0.
4. ADOPT CONSENT AGENDA
a. City Council Work Session Meeting Minutes from September 16, 2019
b. Regular City Council Meeting Minutes from September 16, 2019
c. Resolution 19-15: Approving Local Water Management Plan
d. Snow Removal Contract Larson Lawnscape
e. Back Channel Brewery Special Event November 29th & 30th
M/Pavot, S/Hughes to adopt the Consent Agenda.
Motion carried 3-0.
5. PUBLIC FORUM
Shirley Bren, Spring Park resident and Council appointed representative to the Gillespie Center, provided an update of the activities at the Gillespie Center including the many weekly group offerings. She also provided information on the upcoming sweepstakes fundraiser.
Mayor Rockvam thanked Ms. Bren for doing a great job representing Spring Park at the Gillespie Center.
6. PRESENTATIONS & GUEST SPEAKERS – None.
7. PUBLIC HEARINGS
a. Delinquent Utility Payment Assessment
Item #7a was removed from the agenda.
8. PETITIONS, REQUESTS, & APPLICATIONS
a. Rembrandt Landscapes Conditional Use Permit Application
City Planner Brixius presented a summary of the CUP application at 4636 Shoreline Drive. The Planning Commission reviewed the application, conducted the public hearing, and recommended approval with conditions at the October 16 Planning Commission Meeting. He further discussed the history and zoning of this vacant property.
Matt Kallas, owner of Rembrandt Landscapes, was in attendance and available for questions.
Mayor Rockvam stated he liked the updated appearance to the outside of the building and would like a date of completion for those upgrades since it has a major impact on the aesthetics of the building.
City Planner Brixius responded that any upgrades to the outside appearance of the building are not part of the approval or presentation on the agenda; the CUP application is for outdoor sales display and outdoor storage only.
Mr. Kallas stated that he provided the renderings with the application to show the topography and grading of the site. It was never his intention to imply that the final appearance of the building would be exactly what is shown on the renderings or that the appearance of the outside of the building would be changed immediately. He did add that future upgrades and changes to the outside of the building will be far superior to what the vacant building currently looks like.
Mayor Rockvam stated that he wished the renderings would have been more representative of what the building will actually look like since the renderings make it look very appealing.
Council Member Pavot stated she appreciated the renderings to help visualize the outdoor sales and storage components since she is not extremely familiar with the site. She added that it is nice to hear about the prospect of aesthetic improvements to the exterior of the building but she is more excited have a business operating at this vacant site.
Council Member Hughes asked if a lockbox for Mound Fire Department is required as part of approval.
City Planner Brixius suggested adding a ninth condition that the permit is subject to site and building plan review by the Fire Department to address site access, security and fire protection. Applicant shall implement the Fire Department recommendations.
Council Member Hughes requested to amend Resolution 19-17 to include condition #9 with the City Planner’s suggested wording regarding fire department review.
M/Hughes, S/Pavot that the following amended resolution be adopted and that it be made part of these minutes:
RESOLUTION NO. 19-17
RESOLUTION APPROVING THE SITE AND BUILDING PLANS AND THE CONDITIONAL USE PERMITS FOR OUTDOOR SALES DISPLAYS AND OUTDOOR STORAGE OF REMBRANDT LANDSCAPES AT 4636 SHORELINE DRIVE WITHIN THE CITY OF SPRING PARK
Motion carried 3-0. This resolution appears as Resolution No. 19-17.
9. ORDINANCES & RESOLUTIONS – None.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council – None.
b. City Staff – None.
c. Contract Staff – None.
11. NEW BUSINESS & COMMUNICATIONS – None.
12. CLAIMS FOR PAYMENT
a. October 21, 2019 Claims
M/Pavot, S/Hughes to approve all claims for payment.
Motion carried 3-0.
13. UPCOMING MEETINGS & TRAINING
a. October 23 – LMCD Work Session at 6:00 PM with Regular Meeting at 7:00 PM
b. November 4 – Regular City Council Meeting – 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY)
a. Mound Fire Department September Report
Council Member Hughes and Mayor Rockvam discussed the fire department’s lift-assist calls and how those calls impact the City’s budget.
City Administrator Tolsma stated that private healthcare corporations consider lift-assists by their own staff to have potential liability issues. He further stated that the fire department is supposed to be considered the last resort.
Mayor Rockvam stated a solution needs to be figured out because taxpayers are left with the bill for lift-assists at a private corporation.
15. ADJOURNMENT
The meeting was adjourned by unanimous consent at 7:41 p.m.
Date Approved: November 4, 2019
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Dan Tolsma, City Administrator
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Theresa Schyma, City Clerk