November 4, 2019 Council Minutes
CITY OF SPRING PARK
CITY COUNCIL MINUTES
NOVEMBER 4, 2019 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:00 p.m.
Council Members Present: Jerome P. Rockvam, Mayor; Gary Hughes; Pamela Horton; Megan Pavot; and Mark Chase
Staff Present: Dan Tolsma, City Administrator; Al Brixius, City Planner; Mary Tietjen, City Attorney; and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE – Mayor Rockvam led the audience in the Pledge of Allegiance.
3. RESOLUTION 19-18: APPOINTING COUNCIL MEMBER
M/Hughes, S/Pavot that the following amended resolution be adopted and that it be made part of these minutes:
RESOLUTION NO. 19-18
RESOLUTION APPOINTING MARK CHASE TO THE VACANT
SPRING PARK CITY COUNCIL SEAT
Motion carried 4-0. This resolution appears as Resolution No. 19-18.
4. OATH OF OFFICE OF NEWLY APPOINTED COUNCIL MEMBER
City Clerk Schyma administered the oath of office to newly appointed Council Member Mark Chase.
5. ADOPT MEETING AGENDA
City Administrator Tolsma proposed the following changes to agenda:
• Adding Item #6d to Consent Agenda – Resolution 19-19: MCES 2017 I&I Grant Program and Agreement;
• Adding a speaker to Item #8 – Presentation by Police Chief Farniok; and
• Adding Item #16b – Comments received from residents on West Arm Road West on November 4, 2019.
Council Member Hughes requested that the above changes be included in his motion to amend the agenda.
M/Hughes, S/Horton to adopt the meeting agenda as amended
Motion carried 5-0.
6. ADOPT CONSENT AGENDA
a. City Council Work Session Meeting Minutes from October 21, 2019
b. Regular City Council Meeting Minutes from October 21, 2019
c. Back Channel Brewery Special Event & Temp On-Sale License for December 1st
d. Resolution 19-19: MCES 2017 I&I Grant Program and Agreement
M/Pavot, S/Horton to adopt the Consent Agenda as amended.
Motion carried 5-0.
7. PUBLIC FORUM
Patrick O’Flanagan, owner of 4388 Shoreline Drive, wanted to discuss the letter he received from the City regarding nuisance conditions on his property. He stated he has begun the application process for a conditional use permit.
Stan Wise, owner of 2433 Interlachen Road, stated that he wanted to address the City Council before any legal action is taken against his property. He stated that there are no derelict vehicles or hoop houses on his property. He added that he is working on bringing his property into compliance.
8. PRESENTATIONS & GUEST SPEAKERS
• Presentation by Police Chief Farniok – Police Chief Correy Farniok updated the Council on upcoming road closures and tentative county road projects that will impact the traffic and road activity in Spring Park over the next few years.
9. PUBLIC HEARINGS – None.
10. PETITIONS, REQUESTS, & APPLICATIONS – None.
11. ORDINANCES & RESOLUTIONS – None.
12. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council
Council Member Hughes discussed the Mound Fire Department’s press release about grant money received in 2019.
Mayor Rockvam discussed lift-assist calls and how those calls impacted the five to six percent increase in the Mound Fire Department budget. He added that he wants to find some way for the City to be able to recoup the costs involved with lift-assist calls since it falls on the taxpayers to pay this expense for a private business. He stated that the City should not be subsidizing a private business because their staff is unable to or unwilling to lift these individuals. He asked staff and the City Attorney to look into options since these types of calls are affecting the operating budget.
Mayor Rockvam asked about the monthly staff meetings.
City Administrator Tolsma responded that these are logistics-centered meetings. The main purpose is to get all City staff and contracted staff together to discuss current issues, ask questions, and figure out processes in an efficient manner while everybody is in the same room.
b. City Staff – None.
c. Contract Staff – None.
13. NEW BUSINESS & COMMUNICATIONS – None.
14. CLAIMS FOR PAYMENT
a. November 4, 2019 Claims
M/Horton, S/Hughes to approve all claims for payment.
Motion carried 5-0.
15. UPCOMING MEETINGS & TRAINING
a. November 12 – Administration Committee – 12:00 PM
b. November 13 – LMCD Work Session at 6:00 PM with Regular Meeting at 7:00 PM
c. November 13 – Planning Commission – 6:00 PM
d. November 18 – City Council Work Session at 6:00 PM with Regular Meeting at 7:00 PM
16. MISCELLANEOUS (INFORMATION ONLY)
a. Mound Fire Department Press Release
b. Comments received from residents on West Arm Road West on November 4, 2019
17. SPECIAL CITY COUNCIL CLOSED SESSION – CITY ADMINISTRATOR’S OFFICE
a. Special City Council Closed Executive Session to have an attorney-client privileged discussion related to potential litigation to enforce nuisance abatement at 2254 Lilac Road, 2433 Interlachen Road, and 4388 Shoreline Drive. The Closed Session will be convened pursuant to Minn. Stat. Section 13D.05, subd. 3(b).
City Attorney Tietjen provided a brief explanation about closed sessions and stated that tonight’s Closed Executive Session is related to an attorney-client privileged discussion related to potential litigation.
M/Horton, S/Hughes to adjourn to the Closed Executive Session in the City Administrator’s Office at 7:24 p.m. to have an attorney-client privileged discussion related to potential litigation to enforce nuisance abatement at 2254 Lilac Road, 2433 Interlachen Road, and 4388 Shoreline Drive. The Closed Session will be convened pursuant to Minn. Stat. Section 13D.05, subd. 3(b).
Motion carried 5-0.
The Closed Executive Session was called to order by Mayor Rockvam at 7:25 p.m. in the City Administrator’s Office.
Members Present: Jerome P. Rockvam, Mayor; Gary Hughes; Pamela Horton; Megan Pavot; and Mark Chase
Staff Present: Dan Tolsma, City Administrator; Al Brixius, City Planner; Mary Tietjen, City Attorney; and Theresa Schyma, City Clerk
The Closed Executive Session was convened pursuant to M.S. 13D.05.
The Closed Executive Session was adjourned by unanimous consent in the City Administrator’s Office at 8:26 p.m.
18. RECONVENE REGULAR CITY COUNCIL MEETING IN THE COUNCIL CHAMBERS
The meeting was called to order by Mayor Rockvam in the Council Chambers at 8:27 p.m.
City Attorney Tietjen provided a summary of the Closed Executive Session:
• 2254 Lilac Road – The Council has authorized the City Attorney to initiate legal action to bring this property into compliance with City Code and abate the violations.
• 2433 Interlachen Road – The Council has authorized the City Attorney to initiate legal action to bring this property into compliance with City Code and abate the violations.
• 4388 Shoreline Drive – The Council set a deadline for the property owner to submit a completed application for a Conditional Use Permit (CUP) by Friday, November 15. If a completed application is not received by the deadline, the City Council has authorized the City Attorney to initiate legal action to bring this property into compliance with City Code and abate the violations.
M/Rockvam, S/Hughes to approve the summary provided by the City Attorney and to authorize City staff and the City Attorney to proceed with action as the Council has directed.
Mayor Rockvam requested a roll call vote.
Motion carried 5-0. (all ayes)
19. ADJOURNMENT
The City Council Meeting was adjourned by unanimous consent at 8:29 p.m.
Date Approved: December 2, 2019
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Dan Tolsma, City Administrator
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Theresa Schyma, City Clerk