January 6, 2020 Council Minutes
CITY OF SPRING PARK
CITY COUNCIL MINUTES
JANUARY 6, 2020 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:00 p.m.
Council Members Present: Jerome P. Rockvam, Mayor; Mark Chase; Pamela Horton; and Gary Hughes
Staff Present: Dan Tolsma, City Administrator; Mary Tietjen, City Attorney; and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE – Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Horton to adopt the meeting agenda.
Motion carried 4-0.
4. ADOPT CONSENT AGENDA
a. Work Session Meeting Minutes from December 2, 2019
b. Regular City Council Meeting Minutes from December 2, 2019
c. Resolution 20-01: Naming Official Depositories
d. Resolution 20-02: Establishing Order of Business
e. Resolution 20-03: Dates of Meetings, Holidays, & Office Hours
f. Resolution 20-04: Pre-authorization of Certain Payments
g. Resolution 20-05: City Credit Card Authorized Users
h. Resolution 20-06: Appointing Election Judges
i. Resolution 20-07: Establishing Absentee Ballot Board
M/Horton, S/Chase to adopt the Consent Agenda.
City Administrator Tolsma noted that City Council liaison appointments will be discussed at the meeting on January 21 after a new Council Member is appointed.
Motion carried 4-0.
5. PUBLIC FORUM – None.
6. PRESENTATIONS & GUEST SPEAKERS – None.
7. PUBLIC HEARINGS – None.
8. PETITIONS, REQUESTS, & APPLICATIONS – None.
9. ORDINANCES & RESOLUTIONS – None.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council – None.
b. City Staff – City Administrator Tolsma discussed the recent recycling issue that occurred over the holidays due to a winter ice storm. He added that regular recycling service will resume on Friday, January 10.
Council Member Horton asked about recycling issues at multi-family buildings in the City.
City Administrator Tolsma discussed the recent situation at multi-family buildings where the City’s contracted recycling hauler decided that their new strategy for combating contamination was that if one piece of contamination was seen in a bin, their drivers would take a photograph and refuse to pick-up any bins at the building until all contamination was removed. This tactic by the contracted hauler resulted in many multi-family buildings being refused service for weeks which resulted in many overflowing recycling bins. He added that staff has been working hard trying to resolve this issue but noted that most multi-family buildings have opted out of the City contract and chosen their own recycling hauler. He noted that residents can call City Hall if they are experiencing issues with their recycling.
Mayor Rockvam noted that having an ice storm over the holidays was unfortunate timing.
City Administrator Tolsma agreed and said it was the perfect storm for recycling issues.
Council Member Hughes had questions about what types of plastic bags are allowed in recycling.
City Administrator Tolsma responded that items can be recyclable but not necessarily accepted by certain haulers in a single-sort system. He added that it is best to follow the items listed on the annual calendar that is mailed to every resident by the City’s recycling contractor.
Council Member Hughes would like Republic Service’s recycling representative to attend an upcoming Council meeting to answer questions about recycling.
City Administrator Tolsma responded that he will arrange for a visit at an upcoming meeting.
c. Contract Staff – City Attorney Tietjen discussed upcoming changes to the City Code in regards to tobacco products due to recent changes at the federal level concerning Tobacco 21. She stated that eventually these changes will impact cities because the states will have to come into compliance with federal law. She added that her office is putting together a memo that will soon be shared with staff discussing the City’s options.
11. NEW BUSINESS & COMMUNICATIONS – None.
12. CLAIMS FOR PAYMENT
a. January 6, 2020 Claims
M/Hughes, S/Horton to approve all claims for payment.
Motion carried 4-0.
13. UPCOMING MEETINGS & TRAINING
a. January 8 – Planning Commission – 6:00 PM
b. January 8 – LMCD Work Session at 6:00 PM with Regular Meeting at 7:00 PM
c. January 14 – Administration Meeting – 12:00 PM
d. January 21 (Tues) – City Council Work Session at 6:00 PM with Regular Meeting at 7:00 PM
City Administrator Tolsma noted that a special meeting of the Council will take place on January 21 at approximately 5:30 p.m. to conduct the final interview for the vacancy on City Council.
14. MISCELLANEOUS (INFORMATION ONLY)
a. Mound Fire Department November Report
15. ADJOURNMENT
The meeting was adjourned by unanimous consent at 7:18 p.m.
Date Approved: January 21, 2020
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Dan Tolsma, City Administrator
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Theresa Schyma, City Clerk