November 16, 2020 City Council Minutes

CITY OF SPRING PARK
CITY COUNCIL MINUTES
NOVEMBER 16, 2020 – 7:00 PM
SPRING PARK CITY HALL

1. CALL TO ORDER- The meeting was called to order by Mayor Rockvam at 7:00 p.m.

Council Members Jerome P. Rockvam, Mayor; Jeff Hoffman; Pamela Horton; and
Present: Gary Hughes. Chase is excused.

Staff Present: Dan Tolsma, City Administrator; Mary Tietjen, City Attorney

2. PLEDGE OF ALLEGIANCE - Mayor Rockvam led the audience in the Pledge of Allegiance.

3. ADOPT MEETING AGENDA
M/Hughes, S/Horton to adopt the meeting agenda.

Motion carried 4-0.

4. ADOPT CONSENT AGENDA*
a. Approve Work Session Meeting Minutes from October 19, 2020
b. Approve Regular City Council Meeting Minutes from October 19, 2020
c. Approve Special City Council Meeting Minutes from November 13, 2020

Tolma said the Special City Council Meeting Minutes from November 13, 2020 are not yet finished.

M/Horton, S/Hoffman to adopt the amended Consent Agenda.

Motion carried 4-0.

5. PUBLIC FORUM – None.

6. PRESENTATIONS & GUEST SPEAKERS – None.

7. PUBLIC HEARINGS – None.

8. PETITIONS, REQUESTS, & APPLICATIONS – None.

9. ORDINANCES & RESOLUTIONS
a. Resolution 20-26: Applying for $1,500,000 Grant from the Minnesota Public Facilities Authority
M/Rockvam; S/Horton.
Rockvam said this is the biggest deal he can remember for Spring Park and it was a couple of years ago that they decided to take a look at available state dollars. Senator Dave Osmek was at a meeting and he talked about this. Rockvam said he remembers saying the city could use about five million dollars.

Rockvam said Tolsma pursued this through an entire series of meetings, testified in front of two committees at the Legislature over a period of around 2.5 to 3 years, and did a city mobile presentation. Recently the city was notified they are being awarded 1.5 million dollars towards the West Arm West Road project.

Rockvam said this is a huge deal for Spring Park. He felt Tolsma did a great job putting this appeal altogether. So far they don’t have the funds but they have the good word that it is being awarded. He said a resolution is our way of notifying them of our application.

Tolsma said there were hoops but they are going to see the money. He said the project will be paid for up front but they will be reimbursed.

Rockvam said Sunset Drive is going to be a big project and and bonding bills come out every other year and he thinks we should apply for this as well. Rockvam said he talked to Dean Phillips, our congressman, and asked about getting some federal money. Phillips said that’s a request he never heard before.

Rockvam said he’ll pursue this. He said when looking at what was spent on West Arm West, what was going to be spent and the frustrations, this grant will take care of a big chunk of that project.

Rockvam asked if property owners are happy with the project. Tolsma said for the most part. He said there is still some restoration to be done. Tolsma said there is only one sewer service that is still questionable and it will be televised.

Rockvam questions the problem and Tolsma said one sewer service had a crack and it had to be dug and fixed.

Hughes wants the next city newsletter to mention it’s up to the residents to clear snow from the fire hydrants. He said there are more hydrants now.

Motion carried 4-0.

10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council - None
b. City Staff - None
c. Contract Staff – Tietjen has an update regarding the court action on the Lilac Road property and it was successful and getting that court ordered.

11. NEW BUSINESS & COMMUNICATIONS – None.
12. CLAIMS FOR PAYMENT
a. November 16, 2020 Claims
b. West Arm West Project Payment Request #1: $478,752.15

Horton said the amount on item b should be $478,702.15.

M/Horton; S/Hughes.

4-0 Motion carried.

Tolsma said he is looking for a separate motion for item b.

M/Horton makes a motion on the adjustment for claims for payment, item b., West Arm West Project payment should be $478,702.15. S/Hoffman.

4-0 Motion carried.

13. UPCOMING MEETINGS & TRAINING
a. November 18 – Police Commission – 8:00 AM
b. November 18 – Fire Commission – 10:00 AM
c. November 18 – Planning Commission Meeting – 6:00 PM
d. November 25 – LMCD Work Session at 6:00 PM with Regular Meeting at 7:00 PM
e. December 7 – Regular City Council Meeting (Truth in Taxation) – 7:00 PM

14. MISCELLANEOUS (INFORMATION ONLY)

15. ADJOURNMENT

The meeting was adjourned by unanimous consent at 7:11 p.m.
_________________________
Dan Tolsma, City Administrator

_________________________
Wendy Lewin, Acting City Clerk