December 6, 2021 - City Council Minutes
CITY OF SPRING PARK
CITY COUNCIL MINUTES
DECEMBER 6, 2021 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
The meeting was called to order at 7:00p.m. The following Council Members were present:
Jeff Hoffman, Mark Chase, Pamela Horton, and Gary Hughes. Mayor Jerome P. Rockvam was absent.
Council Member Hughes chaired the meeting and served as acting Mayor.
Others present: City Administrator Tolsma, City Engineer Mike Nielson, Mike Mason, Rick Gorra
2. PLEDGE OF ALLEGIANCE
Acting Mayor Hughes led the audience in the Pledge of Allegiance
3. ADOPT MEETING AGENDA
Council Member Horton motioned, being seconded by Council Member Chase to approve the agenda as presented.
On vote being taken, the motion was unanimously approved.
4. ADOPT CONSENT AGENDA
Council Member Chase motioned, being seconded by Council Member Hoffman to:
a. Approve Work Session Meeting Minutes from November 15, 2021
b. Approve Regular City Council Meeting Minutes from November 15, 2021
c. Recycling Contract Renewal – Republic Services 2022-2026
On vote being taken, the motion was unanimously approved.
5. PUBLIC FORUM - none
6. PRESENTATIONS & GUEST SPEAKERS - none
7. PUBLIC HEARINGS – none
8. PETITIONS, REQUESTS, & APPLICATIONS - none
9. ORDINANCES & RESOLUTIONS
Council Member Horton motioned, being seconded by Council Member Hoffman to approve the following Resolutions with correction being noted for 21-11, 9b.
a. Resolution 21-10: 2022 Final Levy Approval
b. Resolution 21-11: 2022 Budget Approval
On vote being taken, the motion was unanimously approved
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council -
Council Member Chase commented on having a tree lighting ceremony at City Hall. City Administrator Tolsma stated City Staff has been working on coordinating with a tentative date set for Monday, December 13th.
Council Member Hughes stated he and City Administrator Tolsma attended the Fire Commission meeting and provided a power point presentation for discussion and information.
b. City Staff -
City Administrator Tolsma stated there are batteries at City Hall which were provided by the Fire Department for smoke and CO detectors.
i. Finance Clerk Employment Offer – City Administrator Tolsma recommended offering the open Finance Clerk position to Patria Xiong with a preferred start date of January 1, 2022 or sooner.
Council Member Hoffman motioned, being seconded by Council Member Horton to approve the employment offer to Patria Xiong. On vote being taken, the motion was unanimously approved.
c. Contract Staff -
i. Black Lake Road Engineering Estimate – City Engineer Nielson provided a written proposal and cost estimate for the Black Lake Road project. The cost proposal includes staff and public meetings, assumes no assessment to residents (if this changes, he will modify proposal) and assumes no property acquisition. Estimated cost $253,400. Discussion was had.
Council Member Hoffman motioned, being seconded by Council Member Chase to approve the Black Lake Road cost estimate and proposal. On vote being taken, the motion was unanimously approved.
11. NEW BUSINESS & COMMUNICATIONS – none
12. CLAIMS FOR PAYMENT
a. December 6, 2021 Claims
b. West Arm Road West Final Pay Request
Council Member Horton motioned, being seconded by Council Member Chase to approve the claims for payments and West Arm Road West Final Pay Request. On vote being taken, the motion was unanimously approved.
13. UPCOMING MEETINGS & TRAINING
a. December 8 – Police Commission – 8:00AM
b. December 8 – Planning Commission Meeting - 6:00P
c. December 13 (Tentative) – City Hall Tree Lighting – 6:00PM
d. December 20 – Work Session Meeting - 6:00PM
e. December 20 – City Council Regular Meeting – 7:00PM
14. MISCELLANEOUS (INFORMATION ONLY)
a. Mound Westonka Rotary Holiday Luncheon – 12/14/21
There being no further discussion, acting Mayor Hughes motioned, being seconded by Council Member Horton to adjourn the meeting at 7:33p.m. On vote being taken, the motion was unanimously approved