October 4, 2021 City Council Minutes
CITY OF SPRING PARK
CITY COUNCIL MINUTES
OCTOBER 4, 2021 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER The meeting was called to order at 7:00 PM.
The following Council Members were present: Jerome P. Rockvam, Mark Chase, Pamela Horton, and Gary Hughes. Jeff Hoffman was absent.
Mayor Rockvam chaired the meeting.
Others present: City Engineer Nielson, City Administrator Tolsma
2. PLEDGE OF ALLEGIANCE Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA Council Member Hughes motioned, being seconded by Council Member Chase to approve the agenda as presented.
On vote being taken, the motion was unanimously approved.
4. ADOPT CONSENT AGENDA Council Member Horton motioned, being seconded by Council Member Hughes to:
a. Approve City Council Work Session Minutes from September 20th, 2021
b. Approve Regular City Council Meeting Minutes from September 20th, 2021
On vote being taken, the motion was unanimously approved.
5. PUBLIC FORUM - none
6. PRESENTATIONS & GUEST SPEAKERS - none
7. PUBLIC HEARINGS – none
8. PETITIONS, REQUESTS, & APPLICATIONS - none
9. ORDINANCES & RESOLUTIONS – City Administrator Tolsma proposed adding a permit and escrow fee for Excavation under Chapter 32: Streets, Sidewalks, and Other Public Places and Chapter 36: Telecommunications to ensure the city has knowledge of any excavations and to cover additional restoration costs. Under Chapter 42: Zoning/Planning, Tolsma recommended an increase in permit & escrow fees for Variance requests and Conditional Use Permits as the 4–5-year historical analysis shows costs are exceeding the current fees and escrow amounts. He also recommended adding a permit fee and escrow for Interim Use Permits and an inspection fee for Interim Use Permits, Short Term Rentals. Discussion was had. Upon completion of discussion, Council Member Horton motioned, being seconded by Council Member Hughes to adopt:
a. Ordinance 21-01; Amending City Fee Schedule
On vote being taken, the motion was unanimously approved.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council - none
b. Contract Staff –
City Engineer Neilson provided a cost update on the West Arm West Road reconstruction project regarding the underground utilities. Excel Energy indicated they could complete the project at an estimated amount of $200,000. Neilson suggested we add in an additional amount for unknowns, engineering, & design costs, and the cost for the streetlights. Neilson will pull together the final estimated cost breakdown per resident and provide it to the Council.
c. City Staff - none
11. NEW BUSINESS & COMMUNICATIONS – none
12. CLAIMS FOR PAYMENT a. October 4, 2021 - Claims
Council Member Horton motioned, being seconded by Council Member Chase to approve the claims for payments.
On vote being taken, the motion was unanimously approved.
13. UPCOMING MEETINGS & TRAINING
a. October 13 – Planning Commission – 6:00 PM
b. October 13 – LMCD Regular Meeting – 7:00 PM
c. October 18 – City Council Work Session Meeting – 6:00 PM
d. October 18 – City Council Regular Meeting – 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY)
15. ADJOURNMENT There being no further discussion, Hughes motioned, being seconded by Horton to adjourn the meeting at 7:38 p.m.
On vote being taken, the motion was unanimously approved.