October 18, 2021 City Council Minutes

CITY OF SPRING PARK
CITY COUNCIL MINUTES
OCTOBER 18, 2021 – 7:00 PM
SPRING PARK CITY HALL
  
1. CALL TO ORDER
The meeting was called to order at 7:00p.m. The following Council Members were present:  Jerome P. Rockvam,
Jeff Hoffman, Mark Chase, Pamela Horton, and Gary Hughes. Mayor Rockvam chaired the meeting.

Others present: City Administrator Tolsma, City Attorney Mary Tietjen, Rick Gorra, Mike Mason

2. PLEDGE OF ALLEGIANCE
Mayor Rockvam led the audience in the Pledge of Allegiance.
 
3. ADOPT MEETING AGENDA
Council Member Hughes motioned, being seconded by Council Member Chase to approve the agenda as presented.
On vote being taken, the motion was unanimously approved.
 
4. ADOPT CONSENT AGENDA
Council Member Horton motioned, being seconded by Council Member Hughes to:
                       a. Approve Regular City Council Meeting Minutes from October 4, 2021
On vote being taken, the motion was unanimously approved. 
 

5. PUBLIC FORUM - none 

6. PRESENTATIONS & GUEST SPEAKERS - none 

7. PUBLIC HEARINGS – none 

8. PETITIONS, REQUESTS, & APPLICATIONS - none 

9. ORDINANCES & RESOLUTIONS – none 

10. REPORTS OF OFFICERS AND COMMITTEE
       a. Mayor & Council –

Council Member Hoffman stated he would like city staff to come up with ideas to help build in added efficiencies and process improvements within the day-to-day activities of the city office. Hoffman stated he would like staff to have a blank slate to create a list of improvements in areas such as rolls and responsibilities, internal processes, hours of operation, vendor services and technology upgrades. City Administrator Tolsma stated he will put together a list and present the next work session or soon thereafter.

Council Member Chase had an announcement regarding a new fiber optic communications company coming into the Lake Minnetonka are called Metronet. He stated this company is going to start exploring the installation of fiber optic cable for some of the LMCC member cities that could expand into Spring Park.

Council Member Horton clarified start time for the Planning Commission Meeting on November 10th is at 6:00PM, not 7:00PM.

         b. City Staff -

i.    Water Tower Antenna Lease Amendment – Amendment to extend T-Mobile contract at a new initial term of 5 years commencing January 1, 2021 and automatically renewing for up to 3 additional 5-year terms thereafter.
Council Member Rockvam motioned, being seconded by Council Member Horton, to approve as presented. On vote being taken, the motion was unanimously approved.

ii.     Beautification Contract Renewal – Amendment to extend Norling’s Lake Minnetonka Landscapes contract for one (1) year at the end of the initial term of December 31, 2021. The lease will automatically renew in one (1) year increments thereafter unless four (4) months written notice of termination is provided. An annual increase of 1.5% will occur with each annual renewal period. Council Member Horton motioned, being seconded by Council Member Hoffman, to approve as presented. On vote being taken, the motion was unanimously approved.

          c.  Contract Staff – none
 

11. NEW BUSINESS & COMMUNICATIONS – none

12. CLAIMS FOR PAYMENT -
                        a.  October 18, 2021 – Claims
Council Member Horton motioned, being seconded by Council Member Hughes to approve the claims for payments.
On vote being taken, the motion was unanimously approved. 
 
13. UPCOMING MEETINGS & TRAINING
                    a. November 1 – City Council Regular Meeting – 7:00PM
                    b. November 10 – Planning Commission Meeting – 7:00 PM
                    c. November TBD – Sunset Drive Virtual Open House Meeting
                    d. November 15 – City Council Work Session Meeting – 6:00 PM
                    e. November 15 – City Council Regular Meeting – 7:00 PM 
 
14. MISCELLANEOUS (INFORMATION ONLY)
Mike Mason commented on an upcoming retirement within City staff, Mayor Rockvam and City Administrator Tolsma confirmed a replacement is being worked on. 
 
15. ADJOURNMENT
There being no further discussion, Council Member Hoffman motioned, being seconded by Council Member Horton to adjourn the meeting at 7:19 p.m.  On vote being taken, the motion was unanimously approved.