August 16, 2021 City Council Minutes
CITY OF SPRING PARK
CITY COUNCIL MINUTES
AUGUST 16, 2021 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
The following Council Members were present: Jerome P. Rockvam, Mark Chase, Jeff Hoffman, Pamela Horton, and Gary Hughes. No Council Members were absent. Mayor Rockvam chaired the meeting.
Others present: City Engineer Nielson, Rick Gorra, Mike Mason
2. PLEDGE OF ALLEGIANCE
Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
Council Member Hughes motioned, being seconded by Council Member Horton to approve the agenda as presented. On vote being taken, the motion was unanimously approved.
4. ADOPT CONSENT AGENDA
Council Member Rockvam motioned, being seconded by Council Member Hoffman to:
a. Approve Regular City Council Meeting Minutes from August 2, 2021
b. Approve Shane Wiskus Day Proclamation.
On vote being taken, the motion was unanimously approved.
Mayor Rockvam read the Shane Wiskus Day Proclamation.
5. PUBLIC FORUM - none
6. PRESENTATIONS & GUEST SPEAKERS - none
7. PUBLIC HEARINGS – none
8. PETITIONS, REQUESTS, & APPLICATIONS - none
9. ORDINANCES & RESOLUTIONS - none
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council
Hughes reported on the Mound Fire Commission and discussion was had.
b. City Staff
i. Accept Resignation of City Clerk Jennifer Nelson
Tolsma reviewed the resignation letter of City Clerk Jennifer Nelson. Tolsma discussed options available on filling the vacant position and discussion was had.
Council Member Hoffman recused himself.
ii. Interim Employment Offer to Jamie Hoffman
Council discussed the City Clerk position options and offering employment to Jamie Hoffman. Council Member Chase motioned, being seconded by Council Member Hughes to extend an offer of employment to Jamie Hoffman as City Clerk. On vote being taken, the motion was unanimously approved.
Council Member Hoffman rejoined the meeting.
c. Contract Staff
i. Consideration of West Arm West Street Reconstruction Bid
Neilson reviewed the results of the West Arm West Street and Stormwater Improvements Re-construction bid opening. One bid was received at $627,732.79. Neilson recommends awarding the bid to Bituminous Roadways and consider change order no. 1 in the amount of $107,428.80. Neilson reviewed the project and change order, and discussion was had. Completion date and further details of the project were discussed.
Council Member Hoffman motioned, being seconded by Council Member Horton to approve the West Arm West Street and Stormwater Improvements Project bid to Bituminous Roadways in the amount of $627,732.79 contingent on receiving the permit from Hennepin County Railroad Authority (HCR-RA). On vote being taken, the motion was unanimously approved.
Council Member Hoffman motioned, being seconded by Council Member Chase to approve Change Order No. 1 to the West Arm West Street and Stormwater Improvements Project decrease of $107,428.80 to an amended contract amount of $520, 303.99. On vote being taken, the motion was unanimously approved.
11. NEW BUSINESS & COMMUNICATIONS – none
12. CLAIMS FOR PAYMENT
a. August 16, 2021 Claims
Council Member Horton motioned, being seconded by Council Member Hoffman to approve claims for payments that have been submitted. On vote being taken, the motion was unanimously approved.
b. West Arm Road West Utilities Project Pay Application #4
Council Member Hoffman motioned, being seconded by Council Member Chase to pay the 2020 West Arm Road West Sanitary & Water Improvement payment application no. 4 in the amount of $42,046.23. On vote being taken, the motion was unanimously approved.
13. UPCOMING MEETINGS & TRAINING
a. August 25 – LMCD Work Session with Regular Meeting to Follow – 6:00 PM
b. September 7 (Tuesday) – City Council Regular Meeting – 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY)
a. Mound Fire Department – July Report
15. ADJOURNMENT
There being no further discussion, Hoffman motioned, being seconded by Hughes to adjourn the meeting at 7:54 p.m. On vote being taken, the motion was unanimously approved.